Site Project Administrator – Construction

WorleyParsons; Regina; On-site; CAD 50,000 - 70,000; Full time

Job summary

WorleyCord is seeking a Project Site Administrator to join a Saskatchewan project, working on site with a 9 days on, 5 days off schedule and local travel only. The role features full-time employment with a strong emphasis on time-entry and document control for a large industrial project.

The successful candidate will manage timesheets, onboarding, and filing while maintaining confidentiality and compliance with site policies.

Qualifications

• This role is site based full-time - working on site. Remote option is not available at this time.
• Must have reliable transportation.
• Must have Site Administration experience in the construction industry.
• HSE administration background is an asset
• Must have a minimum of 5+ years of time-entry experience
• Must be able to work in a fast-paced environment, repetitive tasks, and sitting for extended periods of time.
• Understanding Collective Agreements is an asset
• Strong time management and organizational skills with an ability to be adaptable, manage multiple priorities in highly dynamic and changing environment.

Responsibilities

• Daily time entry, including preparing timesheets for Foreman, timesheet review and cost coding, for payroll entry and LEM creation for 150+ manpower.
• Process daily LEM's for Labour, Equipment and Material for the Client.
• Prepare documents for Progress/ Project Billing to ensure that all information was captured in a timely manner.
• Support project controls and adherence to policies and procedures within the department.
• Administer and manage inbound/outbound employee paperwork in a timely manner.
• Ensure new hire/ transfer/ demobilization paperwork is in order and appropriately filled out.
• Maintain employee history data records by electronic filing systems while ensuring data integrity and confidentiality.
• Maintain strict confidentiality in relation to employee information.
• Contacting 3 party contractors to ensure they have all requirements met onboarding requirements to work on site.
• Review third party sub-contractor LEM and submit to client for approval if required.
• Report to Construction Managers and supports Project Managers and other divisional personnel with document preparation and filing.
• Provide all other general administrative and clerical support including filing, scanning, copying and collate documents for distribution.
• Maintain reports from manual or electronic files, inventories, mailing lists and databases. Printing reports for approval.
• Managing Office duties, including ordering supplies and maintaining inventory. Process incoming and outgoing mail as required.
• Respond to client/ employee requests and inquiries on site.
• Perform other duties and projects as directed by the Site Manager/ supervision and Line Manager.

Skills

Time-entry

Site Administration

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Excel

Job description

WorleyCord is seeking a Project Site Administrator to join a Saskatchewan project, working on site with a 9 days on, 5 days off schedule and local travel only. The role features full-time employment with a strong emphasis on time-entry and document control for a large industrial project.

The successful candidate will manage timesheets, onboarding, and filing while maintaining confidentiality and compliance with site policies.