Site Coordinator

Colonial Group; Montreal (administrative region); On-site; CAD 42,000 - 64,000; Full time

Job summary

CLV Group is seeking a Site Coordinator to support day-to-day operations of its residential properties in Montreal. You will work with property management, maintenance, contractors, and residents to keep buildings well maintained and respond promptly to requests.

Responsibilities include conducting site visits, prioritizing work orders, coordinating access for staff and service providers, tracking repairs, and preparing vacant units for new residents.

Qualifications

• Experience in general residential construction repairs.
• Knowledge of Yardi property management software.
• Familiar with the Residential Tenancy Act and Residential Leases.
• Excellent organization, time management and teamwork.
• Ability to multi-task in a fast-paced environment.
• Strong communication and interpersonal skills.
• MS Office proficiency.

Responsibilities

• Conduct regular site visits and report maintenance, cleanliness, and safety concerns.
• Receive, prioritize, and follow up on resident requests and maintenance work orders.
• Coordinate access and schedules for maintenance staff, contractors, and service providers.
• Track repairs, inspections, and preventive maintenance to ensure timely completion.
• Assist with preparing vacant units for new residents, coordinating repairs, cleaning, and inspections.
• Keep property records and work orders up to date.
• Communicate progress and delays to residents and the management team.
• Help order supplies and review invoices related to site operations.
• Escalate urgent building issues and assist with their resolution.

Skills

Residential maintenance

Organization

Team player

Communication

Multi-tasking

Time management

Safety awareness

Tools

Yardi

MS Office

Job description

CLV Group is seeking a Site Coordinator to support the day-to-day operations of its residential properties. In this role, you will work closely with property management, maintenance teams, contractors, and residents to help keep our buildings well maintained and ensure requests are handled promptly.

Responsibilities will include, at a minimum:

• Conduct regular site visits and report maintenance, cleanliness, and safety concerns.
• Receive, prioritize, and follow up on resident requests and maintenance work orders.
• Coordinate access and schedules for maintenance staff, contractors, and service providers.
• Track repairs, inspections, and preventive maintenance to ensure work is completed on time.
• Assist with the preparation of vacant units for new residents, including coordinating repairs, cleaning, and final inspections.
• Keep property records, work order updates, and other operational documentation accurate and up to date.
• Communicate progress and delays to residents and the property management team.
• Help order supplies and review invoices related to site operations.
• Escalate urgent building issues and assist with their resolution.

Must Haves

• Must have experience in general residential construction repairs
• Knowledge of Yardi property management software is considered an asset
• Familiar with the Residential Tenancy Act and Residential Leases
• Must possess excellent organization, time management skills and have a strong ability to work in a team environment with minimal supervision
• Ability to multi-task and thrive in a fast-paced environment
• Strong communication and interpersonal skills
• Working ability in MS Office is a prerequisite

More Information

• Must have own vehicle with a clean drivers abstract.
• Must have tools necessary to complete all tasks.
• Respond to emergencies during normal hours of operation.
• Participation in an after-hours rotational emergency response team may be required.