Maintenance Coordinator

Panoramic Properties Inc; Northeastern Ontario; On-site; CAD 45,000 - 65,000; Full time

Job summary

Panoramic Properties Inc. is looking for a Maintenance Coordinator to oversee maintenance requests across our residential properties. You will liaise with tenants, building staff, and contractors to ensure repairs are scheduled promptly and properly documented.

You will create and track work orders, prioritize urgent requests, and maintain accurate records while upholding health and safety policies. The role requires strong organizational and communication skills and the ability to work

Qualifications

• Previous experience in maintenance coordination or property management.
• Strong organizational and communication skills.
• Ability to manage multiple work orders and priorities.
• Proficiency with scheduling software and work-order systems.
• Reliable and able to work independently or in a team.
• Commitment to health and safety basics.

Responsibilities

• Receive, review, and prioritize maintenance requests.
• Create, assign, and update work orders.
• Schedule staff and outside contractors.
• Communicate repair updates to tenants.
• Document maintenance activities and follow up.
• Coordinate emergency maintenance when required.
• Obtain quotes and arrange specialized services.
• Support preventative maintenance schedules and inspections.
• Maintain accurate records and documentation.
• Provide professional customer service to tenants.
• Follow company policies and health and safety requirements.
• Complete other related duties within scope.

Skills

Organizational skills

Communication skills

Time-management

Customer service

Problem-solving

Record-keeping

Teamwork / collaboration

Prioritization

Tools

Scheduling software

Work-order systems

Job description

Job Description

As our Maintenance Coordinator, your main focus will be coordinating maintenance requests and supporting the efficient operation of our residential properties. You will work with tenants, maintenance staff, property managers, and contractors to ensure repairs are scheduled, completed promptly, and properly documented.

Responsibilities

• Receiving, reviewing, and prioritizing maintenance requests
• Creating, assigning, and updating work orders
• Scheduling maintenance staff and outside contractors
• Communicating repair details and updates to tenants
• Following up on outstanding work orders
• Coordinating emergency maintenance requests when required
• Maintaining accurate maintenance records and documentation
• Obtaining quotes and arranging specialized services
• Supporting preventative maintenance schedules and inspections
• Monitoring recurring concerns and reporting them to management
• Providing professional customer service to tenants
• Following company policies and health and safety requirements
• andCompleting other related duties within the scope of the role.

Qualifications/Requirements

• Previous experience in maintenance coordination, property management, administration, or a similar role is considered an asset.
• General knowledge of residential property maintenance is considered an asset.
• Strong organizational, communication, and time-management skills.
• Ability to prioritize urgent requests and manage multiple work orders.
• Strong customer service, problem-solving, and record-keeping skills.
• Comfortable using email, scheduling software, and work-order systems.
• Ability to work independently and as part of a team.
• Must be reliable, punctual, and able to work a flexible schedule when required.