Site Administrator - Oil Sands (7/7 Schedule, Travel)

Bouchier; Fort McMurray; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation pay 6%

Health & Dental

Long-Term Disability

RPP with company matching

Employee Assistance Program

Accommodations provided

Flights from Edmonton/Calgary hub

Overtime available

Job summary

Bouchier is seeking a Site Administrator for our Fort McKay operations. The role covers day-to-day on-site administration, supporting site and project managers, and coordinating travel, schedules and documentation.

The successful candidate will handle invoices, time tracking, procurement support and on-site coordination while maintaining accurate records and ensuring smooth site operations.

Qualifications

• Experience with on-site administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiar with payroll, billing and invoicing tasks.
• Strong attention to detail, organizational and time-management skills.
• Documents required: valid driver’s license, clean 5-year driver abstract, CSO.

Responsibilities

• Perform daily administrative tasks and maintain information files.
• Prepare invoices, purchase orders and similar documents.
• Enter employee time, production and LEM data from supervisors’ sheets.
• Enter new employee and equipment information and costs.
• Coordinate shift schedules for team members.
• Coordinate travel and camp arrangements for team members.
• Coordinate on-site activities with head office and assist Site Manager.
• Handle Change Notices/Change Orders and RFIs, file and minute documentation.
• Maintain contract correspondence, meeting minutes and office supplies.
• Process payroll tasks and manage project accounting database.
• Enter daily timesheets and prepare reports.
• Maintain accurate records and tracking.

Skills

Microsoft Office

Time management

Attention to detail

Communication

Tools

LEMS Payroll & Billing

Job description

Bouchier is seeking a Site Administrator for our Fort McKay operations. The role covers day-to-day on-site administration, supporting site and project managers, and coordinating travel, schedules and documentation.

The successful candidate will handle invoices, time tracking, procurement support and on-site coordination while maintaining accurate records and ensuring smooth site operations.