Site Administrator

Thompson Construction Group; Fort McMurray; On-site; CAD 65,000 - 90,000; Full time

Job summary

Thompson Construction Group is seeking a Site Administrator to support operations in the Fort McMurray area on a FIFO basis. The role requires staying in camp and coordinating between site teams and head office, with emphasis on data entry, documentation control, and strong communication.

You will manage daily reports, payroll and hours, equipment records, and client communications while ensuring accuracy and compliance on a rotational schedule.

Qualifications

• Minimum 3 years of administrative experience, preferably in construction or industrial environments.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong technical writing and communication skills.
• CDMS/Fieldglass experience is an asset.
• Ability to work independently with minimal supervision and meet tight deadlines.
• Valid Class 5 driver’s license and CSO certification required.
• Willingness to work FIFO and reside in camp; able to pass pre-access drug/alcohol testing.

Responsibilities

• Review, track, and enter daily reports including overhead and maintenance data.
• Enter and reconcile payroll and equipment hours.
• Cross-reference daily swipe data to balance LEMs.
• Coordinate communication between site teams and head office.
• Build relationships with site teams and client representatives.
• Manage employee and subcontractor documentation.
• Submit internal and client reports as required.
• Coordinate vehicle pass requests and maintain equipment docs.
• Support site management and field crews with admin tasks.

Skills

Attention to detail

Written and verbal communication

Independent worker

Technical writing

Team coordination

Education

CSO certification

Class 5 driver’s license

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CDMS/Fieldglass

Job description

Thompson Construction Group has a current opening for a Site Administrator supporting operations in the Fort McMurray area. This position is a Fly-In/Fly-Out (FIFO) role and requires working on site while staying in camp on a rotational schedule.

The Site Administrator plays a key role in supporting site operations through accurate data entry, documentation control, and effective communication between site teams and head office.

Responsibilities:

• Review, track, and enter daily reports, including overhead and maintenance data
• Enter and reconcile payroll and equipment hours
• Cross-reference daily swipe data to balance LEMs
• Act as a liaison between site teams and head office to support effective communication
• Build and maintain working relationships with site teams and client representatives
• Manage employee and subcontractor documentation
• Complete and submit internal and client-required reports
• Coordinate vehicle pass requests as required
• Maintain and update equipment documentation
• Create and manage tracking documents to support operational needs
• Provide administrative support to site management and field crews
• Perform other related duties as assigned

Qualifications:

• Minimum 3 years of administrative experience, preferably in a construction or industrial environment
• Strong proficiency in Microsoft Office (Word, Excel and Outlook)
• Strong technical writing skills
• Experience with CDMS/Fieldglass considered an asset
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• High attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Valid Class 5 driver’s license
• CSO certification
• Ability to pass a pre-access drug and alcohol test
• Willingness to work a FIFO rotational schedule and reside in camp

Additional Information:

The above statements describe the general nature and level of work being performed and are not intended to be an exhaustive list of responsibilities. Additional duties may be assigned as required to support operational needs.