Site Administrator (2200)

Bouchier; Fort McMurray; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation pay 6%

Health & Dental

Long-Term Disability

RPP with company matching

Employee Assistance Program

Accommodations provided

Flights from Edmonton/Calgary hub

Overtime available

Job summary

Bouchier is seeking a Site Administrator for our Fort McKay operations. The role covers day-to-day on-site administration, supporting site and project managers, and coordinating travel, schedules and documentation.

The successful candidate will handle invoices, time tracking, procurement support and on-site coordination while maintaining accurate records and ensuring smooth site operations.

Qualifications

• Experience with on-site administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiar with payroll, billing and invoicing tasks.
• Strong attention to detail, organizational and time-management skills.
• Documents required: valid driver’s license, clean 5-year driver abstract, CSO.

Responsibilities

• Perform daily administrative tasks and maintain information files.
• Prepare invoices, purchase orders and similar documents.
• Enter employee time, production and LEM data from supervisors’ sheets.
• Enter new employee and equipment information and costs.
• Coordinate shift schedules for team members.
• Coordinate travel and camp arrangements for team members.
• Coordinate on-site activities with head office and assist Site Manager.
• Handle Change Notices/Change Orders and RFIs, file and minute documentation.
• Maintain contract correspondence, meeting minutes and office supplies.
• Process payroll tasks and manage project accounting database.
• Enter daily timesheets and prepare reports.
• Maintain accurate records and tracking.

Skills

Microsoft Office

Time management

Attention to detail

Communication

Tools

LEMS Payroll & Billing

Job description

Company Description:

Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region.

From our head office in Fort McKay, Alberta, the company now employs more than 1200 dedicated team members and commands a fleet of over 425 pieces of equipment.

With a strong belief in doing the right things in the right way, Bouchier is now one of the largest companies owned and operated by Indigenous peoples in the area providing contracting, construction, and general site services.

Position Summary:

Position: Site Administrator

Type: Full Time

Location: CNRL Horizon

Schedule: 7 days on / 7 days off (Averaging Agreement)

Compensation Details:

• Vacation pay at 6% - paid out bi-weekly upon start date
• Health & Dental and Long-Term Disability Benefits – eligible after 3 months of continuous service
• RPP (Registered Pension Plan) with company matching – eligible after 3 months of continuous service
• Employer paid Employee Assistance Program

Other Incentives:

• Progression and development opportunities
• Safety Recognition
• Years of Service Recognition – Annual
• Company support for recertification of required tickets
• Bouchier welcome gift and company swag
• Overtime available but not guaranteed
• Accommodations provided
• Flights from Edmonton/Calgary hub

Role Summary:

The Site Administrator performs all general and specific administrative functions required by site. This position also assists site or project managers as required.

Primary Responsibilities:

• Performing day-to-day administrative tasks, such as maintaining information files and processing paperwork
• Preparing invoices, purchase orders, etc.
• Compile and enter employee time, production, and LEM data from Supervisors' daily sheets, reports, and other records
• Compile and enter new employee and equipment information and costs
• Coordinate shift schedules for team members
• Coordinate travel and camp for team members
• Coordination of on-site activities with head office
• Assist Site Manager/Superintendent as required
• Change Notices/ Change Orders and Requests for Information, reviewing and distributing documentation, preparation of correspondence and meeting minutes, maintenance of files, logs, drawing and specifications
• Maintaining and tracking all contract correspondence, meeting minutes and managing office supplies and equipment
• Performing payroll tasks and managing the project accounting database
• Daily timesheet entry and preparation of reports
• Assisting in maintaining up-to-date and accurate records in tracking
• Procurement of Material/Subcontractors Services and billing to client for reimbursements
• Duties are not limited to the job posting description, other duties may be required depending on the requirements of the contract

Education & Experience:

• Experience with on site administration
• Experience with and ability to easily navigate Microsoft Office Programs (Word, Excel, Outlook, etc.)
• Familiarity with LEMS, Payroll, Billing and Invoicing tasks
• Strong attention to detail, organizational and time management skills required
• The following documents will be required:
  • Valid Driver's License
  • Clean 5 year Driver's Abstract
  • Common Safety Orientation (CSO)

APPLICATION DEADLINE:Until suitable candidate is found. Typically, our postings stay open for 2 weeks.

Please follow us on Facebook at https://m.facebook.com/BouchierGroup/

The Bouchier Group would like to thank all applicants who apply to our postings. Please note that only those selected for interviews will be contacted directly.No phone calls please.