Shop Document & Admin Coordinator

Pioneer Construction Inc.; Northeastern Ontario; On-site; CAD 34,000 - 39,000; Full time

Benefits offered by this job

Extended health, dental, and life insu

Company pension

Employee & Family Assistance Program

Company events

Ongoing training and career develop

Job summary

Pioneer Construction Inc. is a Northern Ontario-based civil construction company seeking a diligent Document Administrator for the shop. The role emphasizes independent work, timely data entry, and clear communication with internal and external partners.

Key duties include maintaining weekly maintenance schedules, entering work orders in B2W, generating purchase orders, and handling hours and invoices. A strong eye for detail and organizational skills are essential for success in this position

Qualifications

• Regular data entry and maintenance of records.
• Experience with timesheet submissions and reporting.
• Strong written and verbal communication skills.
• Attention to detail and organization.

Responsibilities

• Create, update, and distribute weekly schedules of vehicle maintenance records.
• Enter and upload mechanics work orders into B2W software.
• Create and generate purchase orders to vendors, and accounts payable.
• Record, upload and submit mechanics hours worked.
• Create Excel sheets and maintain them to track purchase orders, and maintenance records.
• Communicate with internal and external parties to follow up with invoices, purchase orders, and timesheets.
• Work in accordance with all internal, client and regulated health and safety policies, procedures and/or regulations, including wearing appropriate Personal Protective Equipment (PPE).
• Perform other related duties as assigned

Skills

Data entry

Spreadsheet reporting

Timesheet submissions

Email/telephone communication

Microsoft Office

Attention to detail

Education

Post secondary diploma or equivalent in Accounting, Business or Finance

Tools

B2W software

Job description

Pioneer Construction Inc. is a Northern Ontario-based civil construction company seeking a diligent Document Administrator for the shop. The role emphasizes independent work, timely data entry, and clear communication with internal and external partners.

Key duties include maintaining weekly maintenance schedules, entering work orders in B2W, generating purchase orders, and handling hours and invoices. A strong eye for detail and organizational skills are essential for success in this position