Shop Document Administrator (Sudbury)

Pioneer Construction Inc.; Northeastern Ontario; On-site; CAD 34,000 - 39,000; Full time

Benefits offered by this job

Extended health, dental, and life insu

Company pension

Employee & Family Assistance Program

Company events

Ongoing training and career develop

Job summary

Pioneer Construction Inc. is a Northern Ontario-based civil construction company seeking a diligent Document Administrator for the shop. The role emphasizes independent work, timely data entry, and clear communication with internal and external partners.

Key duties include maintaining weekly maintenance schedules, entering work orders in B2W, generating purchase orders, and handling hours and invoices. A strong eye for detail and organizational skills are essential for success in this position

Qualifications

• Regular data entry and maintenance of records.
• Experience with timesheet submissions and reporting.
• Strong written and verbal communication skills.
• Attention to detail and organization.

Responsibilities

• Create, update, and distribute weekly schedules of vehicle maintenance records.
• Enter and upload mechanics work orders into B2W software.
• Create and generate purchase orders to vendors, and accounts payable.
• Record, upload and submit mechanics hours worked.
• Create Excel sheets and maintain them to track purchase orders, and maintenance records.
• Communicate with internal and external parties to follow up with invoices, purchase orders, and timesheets.
• Work in accordance with all internal, client and regulated health and safety policies, procedures and/or regulations, including wearing appropriate Personal Protective Equipment (PPE).
• Perform other related duties as assigned

Skills

Data entry

Spreadsheet reporting

Timesheet submissions

Email/telephone communication

Microsoft Office

Attention to detail

Education

Post secondary diploma or equivalent in Accounting, Business or Finance

Tools

B2W software

Job description

Position Type: Full-Time, PermanentWho We ArePioneer Construction is a Northern Ontario-based civil construction company with a history dating back to 1938. Founded in Sudbury, we have grown into a trusted leader in road building, heavy civil construction, municipal infrastructure, and mining support services across the region. With a strong commitment to safety, quality, and community development, we take pride in building and maintaining the infrastructure that connects and supports Northern Ontario.The OpportunityPioneer is seeking a qualified individual to fulfil the role of the shop’s Document Administrator. This role requires the individual to be independent and self motivated, and can prioritise tasks, and follow strict timelines. This role requires frequent communication with internal and external users, as such, strong written and verbal communication and a friendly personality are a must. Day to day tasks involve regular data entry, spreadsheet reporting, timesheet submissions, and email/telephone communication. The successful candidate will bring all of the above mentioned, in addition to attention to detail, strong organizational skills, and a willingness to adapt to new tasks as they present themselves.Your Day-to-Day

• Create, update, and distribute weekly schedules of vehicle maintenance records
• Enter and upload mechanics work orders into B2W software
• Create and generate purchase orders to vendors, and accounts payable.
• Record, upload and submit mechanics hours worked
• Create Excel sheets and maintain them to track purchase orders, and maintenance records.
• Communicate with internal and external parties to follow up with invoices, purchase
• orders, policy updates, and timesheets.
• Work in accordance with all internal, client and regulated health and safety policies, procedures and/or regulations, including wearing appropriate Personal Protective Equipment (PPE)
• Perform other related duties as assigned

You Are a Good Fit If You HaveRequired:

• Valid G class driver’s license and mode of transportation
• Experience with service station management software including work order review and scheduling

Considered an Asset:

• Post secondary diploma or equivalent in Accounting, Business or Finance is considered an asset.
• Prior experience in office administration is considered an asset
• Knowledge of the construction industry considered an asset
• Basic mechanical knowledge would be a strong asset
• Inventory management experience considered a strong asset

Skills & Abilities:

• Understanding of privacy and confidentiality measures.
• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external individuals.
• Accuracy and attention to detail.
• Excellent Problem solving and time management skills.
• Proficiency with various computer programs, including Microsoft Office & accounting systems.
• Strong organizational skills and an ability to work alone or with others within the company.
• Ability to adapt to last-minute changes.
• Ability to work under pressure and meet deadlines while maintaining a positive attitude.
• Occasional lifting and carrying files, documents or small office items weighing up to 10 pounds

What We OfferCompensation & Benefits

• Pay: $25.00 - $28.00 per hour
• Extended health, dental, and life insurance
• Company pension
• Employee & Family Assistance Program
• Company events
• Ongoing training and career development

The pay range posted reflects base compensation only. Starting pay is based on skills, experience, and qualifications. Benefits and other incentives are offered separately.Equity & AccessibilityAt Pioneer Construction, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.Pioneer Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.How to ApplyPlease submit your resume and cover letter to [e-mail]. To be considered, applicants must be legally entitled to work for us in Canada. We thank all applicants for their interest; However, only those who are selected for interviews will be contacted.Follow Us on Our Website and on Social Media:Website: www.pioneerconstruction.caFacebook: www.facebook.com/pioneerconstructionincLinkedIn: www.linkedin.com/company/pioneer-construction-incInstagram: www.instagram.com/pioneersconstructionPosting Date: October 20, 2026Closing Date: November 20, 2026