Document Control Clerk

Canam; Mississauga; On-site; CAD 40,000 - 50,000; Full time

Job summary

A construction company in Mississauga seeks an entry-level Administrative Support role to assist with project documentation, organization, and communication across teams. Candidates must exhibit strong attention to detail, time management skills, and the ability to work independently and as part of a team. Experience with Microsoft Office and an understanding of construction documentation is preferred.

Qualifications

• Ability to prioritize tasks and multitask effectively.
• Experience with electronic document maintenance.
• Basic knowledge of construction diagrams preferred.

Responsibilities

• Set up and maintain electronic project folders.
• Support documentation control processes.
• Ensure accuracy of received documents.
• Generate transmittals for documentation distribution.
• Assist project management with routine duties.

Skills

Strong sense of urgency

Time management skills

Attention to detail

Analytical thinking

Initiative

Written and verbal communication

Teamwork and independence

Document management

Construction terminology knowledge

Microsoft Office proficiency

Interpersonal skills

Tools

Microsoft Office

Google Workspace

Job description

Overview

In this role, you will support our drafting, engineering and project management staff by processing, distributing and filing documentation such as fabrication and construction drawings. Your duties will include, but not be limited to:

Responsibilities

• Set up electronic project folders, and maintaining project documentation within project filing requirements.
• Support tracking and control the project initiation, revision and completion process.
• Check the accuracy and revision of drawings and documents received.
• Receive, log and electronically file drawings and documentation.
• Interface with the project team to coordinate the control of documentation.
• Generate transmittal to send documentation to external parties through electronic or hard copy means.
• Expedite the review of internal and external documentation within drafting/engineering departments.
• Release steel and steel deck requisitions to the shop in support of the drafting/engineering departments. Print identification tags for specialty projects.
• Print construction drawings for the shipping department.
• Generate and send warranty letters to external customers.
• Assist Project Management team with general project-related duties such as sequencing of projects, and other routine tasks.
• Assist with lunch and absence coverage for the office Receptionist.
• Perform other duties as assigned by the supervisor.

Qualifications

• Possess a strong sense of urgency to prioritize work assignments and multitask.
• Utilize strong time management skills in a fast-paced environment.
• Accuracy and extreme attention to detail is a must.
• Ability to think analytically and make sound decisions.
• Forward-thinking and demonstrate initiative to contribute to efficient processes.
• Willingness to understand the full project process.
• Excellent written and verbal communication skills.
• Ability to work well with others as a team as well as independently.
• Experience with maintaining and administering electronic documents and records management.
• Basic knowledge of construction and engineering terminology would be an asset.
• Experience working with and an understanding of construction drawings and documentation would be considered an asset.
• Proficient with Microsoft Office and Google Workspace.
• Excellent interpersonal skills.

Company Information

Company Description: Canam Group specializes in designing and fabricating metal components for the North American construction industry. The Company is active in the sectors of buildings and infrastructure. Canam Group operates 22 plants in Canada and the United States, as well as engineering offices in Canada, Romania, India and the Philippines, and has over 5,100 employees.

Canam Group Inc. appreciates your interest in this position. Please note that only those selected for an interview will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canam Group Inc. is committed to providing employment accommodation. If you require accommodation to apply, or if selected to participate in an assessment process, please advise Human Resources of the nature of any accommodation(s) needed.

Job location: 1739 Drew Road, Mississauga, L5S 1J5, ON, Canada

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction