Service Advisor

Toromont Cat; Sydney; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Service Advisor to enhance their service operations team. In this role, you will ensure seamless scheduling of equipment repairs, maintaining excellent communication with customers throughout the process. You will work in a safe and supportive environment, where your contributions will directly impact the success of the team and the satisfaction of clients. With opportunities for continuous learning and a competitive rewards package, this position offers a chance to grow within a renowned organization committed to excellence in service. Join a company that values your well-being and professional development.

Benefits

Flexible work schedules

Internal training programs

Competitive benefits

Safety-focused work environment

Qualifications

• 5+ years experience in service operations.
• Strong communication skills and customer support experience.

Responsibilities

• Manage Service Scheduler and coordinate machine repairs.
• Provide customer support and follow-up during repairs.
• Collaborate with service teams to meet deadlines.

Skills

Customer Support

Scheduling

Service Operations

Communication

Education

Post-secondary education

Job description

Toromont Cat is looking for a Service Advisor to join our team! This position will provide technical direction and accountability for scheduling all equipment repairs with both the internal and external teams within the service operations, while maintaining good communication with customers throughout the repair cycle as required. The Service Advisor will also collaborate with the Supervisor and Coordinator to ensure quotes, timelines, and process flow are maintained to support accurate and timely WIP (work-in-progress) processing.

As a Service Advisor, YOU will experience:

• Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
• Working for the best in class equipment dealer and with the premium Caterpillar brand
• Opportunities to continuously learn, grow, and develop with our Toromont team through our internal training programs designed for your success
• Competitive total rewards including wages, benefits, and premiums (as eligible)
• An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada

In a typical day, YOU will:

• Demonstrate safe, environmentally sound, and healthy work behaviors at all times, in support of Toromont’s Health and Safety Policies, Programs, and initiatives
• Update and manage Service Scheduler in a timely and accurate manner
• Schedule both machine repairs and preventative maintenance for the Technicians
• Coordinate with Service Supervisor, MSRs, and PSSRs to meet all deadlines for machine repairs
• Provide customer support for incoming calls and effective follow-up during and after machine repairs
• Open and structure work orders, check for service letters where applicable, verify warranty status, customer pay arrangements, history, and codes to upload into Service Scheduler
• Collaborate with Coordinator to ensure all service reports provided by Technicians are timely and accurate
• Source parts and tools during job set-up and provide shipping instructions to the site
• Manage local purchases and review work orders for invoicing/uploading, ensuring credits and parts have been processed and submitted
• Assist with Warranty and Goodwill processing, including documentation requirements and no-charge claims
• Maintain current information cascading to the required Service Supervisors, Product Support Manager, MSRs, and PSSR
• Review and maintain WIP daily to support the invoicing process and KPIs (Key Indicator Metrics)

Must-haves for this role:

• Minimum post-secondary education
• Minimum 5 years experience in service operations

About Toromont Cat

With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology, and an outstanding customer experience. Through our strong partnership with Caterpillar, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!