Senior Proposal Coordinator

Bird Construction; Richmond; On-site; CAD 70,000 - 100,000; Full time

Job summary

Bird Construction seeks a Senior Proposal Coordinator in Richmond, BC to lead coordination and delivery of strategic proposals. You will work with Business Development, Preconstruction, Estimating, and Operations to craft compliant, compelling submissions.

The role requires 5-7 years in proposal coordination, strong writing, and proficiency with InDesign and MS Office. You will mentor junior staff and manage high-value pursuits with minimal supervision.

Qualifications

• Undergraduate degree or diploma in communications, marketing, business, journalism, or related field; equivalent combination considered.
• 5-7 years of progressive experience in proposal coordination, proposal development, or pursuit management in relevant industries.
• Ability to coordinate and deliver complex proposals with deadlines.
• Strong writing/editing skills and ability to tailor content from subject matter experts.
• Knowledge of proposal best practices, compliance, evaluation criteria, and submission processes.

Responsibilities

• Partner with Bid Leads to coordinate development, production, and submission of complex proposals and pursuit deliverables.
• Develop and oversee the proposal schedule, matrices, and submission requirements to ensure on-time delivery.
• Coordinate kickoff meetings, pursuit planning sessions, reviews, and lessons learned activities.
• Gather content from stakeholders and tailor resumes, project descriptions, and materials.

Skills

Proposal coordination

Cross-functional teamwork

Content development

Attention to detail

Education

Communications degree

Equivalent mix of education & experience

Tools

InDesign

MS Office

Job description

Senior Proposal Coordinator Reporting to the Buildings West Proposal Team Lead, the Senior Proposal Coordinator plays a key role in pursuing and securing some of Western Canada's most significant building projects. Working alongside Business Development, Preconstruction, Estimating, and Operations teams, this position leads the coordination, development, and delivery of strategic, compliant, and compelling proposals that support Bird's continued growth. This role is ideal for an experienced proposal professional who thrives in a fast-paced environment, enjoys bringing together diverse teams, and can independently manage complex pursuits from opportunity identification through submission. This position is based in Richmond, BC.

What You Will Be Working On

• Partner with Bid Leads to coordinate the development, production, and submission of complex proposals, qualifications, and other pursuit deliverables.
• Develop and oversee the proposal schedule, assignment matrices, compliance matrices, and submission requirements to ensure on-time delivery.
• Support Bid Leads in planning and coordinating proposal kick-off meetings, pursuit planning sessions, reviews, debriefs, and lessons learned activities.
• Partner with Business Development, Preconstruction, Estimating, Operations, and external partners to gather and develop proposal content.
• Research clients, projects, competitors, and market opportunities to support pursuit strategies, win themes, and proposal messaging.
• Draft, edit, and tailor proposal content, resumes, project descriptions, and other pursuit materials.
• Support the development and coordination of client interview materials, presentation content, rehearsal sessions, and related pursuit deliverables.
• Develop and maintain proposal templates, standardized content, project profiles, and content library resources.
• Support the development of proposal graphics, organizational charts, project timelines, and other visual content.
• Ensure proposal submissions meet client requirements, compliance obligations, and Bird branding standards.
• Coordinate internal reviews and quality control processes to improve proposal quality and consistency.
• Track proposal performance, capture lessons learned and contribute to continuous improvement initiatives.
• Independently manage high-value and complex pursuits while serving as a trusted proposal resource to pursuit teams.
• Work collaboratively across the Buildings West proposal team to share knowledge, strengthen proposal practices, support team priorities, and contribute to continuous improvement initiatives.
• Provide mentorship, guidance, and quality review support to Proposal Coordinators on proposal planning, compliance, document management, and best practices.

What We Are Looking For

• Undergraduate degree or diploma in communications, marketing, business, journalism, or a related field; an equivalent combination of education and experience will be considered.
• 5-7 years of progressive experience in proposal coordination, proposal development, business development support, or pursuit management, preferably within the construction, engineering, architecture, or professional services industry.
• Demonstrated experience coordinating and delivering complex proposals, qualifications, and pursuit submissions within deadline-driven environments.
• Proven ability to develop, edit, and tailor compelling proposal content from technical information provided by subject matter experts.
• Strong understanding of proposal best practices, compliance requirements, evaluation criteria, and submission processes.
• Experience supporting pursuit strategy development, client-focused messaging, and win themes for competitive pursuits.
• Advanced proficiency with Adobe Creative Cloud Suite, particularly InDesign, and Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.
• Experience developing proposal graphics, organizational charts, presentation materials, and other visual communication assets is considered an asset.
• Exceptional written, verbal, editing, and proofreading skills, with a strong attention to detail and commitment to quality.
• Highly developed organizational, project management, and time management skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to build strong working relationships and collaborate effectively across multidisciplinary teams.
• Ability to work independently, exercise sound judgment, and deliver high-quality work with minimal supervision.
• Experience mentoring or providing guidance to junior proposal professionals is considered an asset.
• Experience using artificial intelligence (AI) tools to support proposal development, research, content creation, or workflow efficiency is considered an asset.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution.

Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy.

Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast.

Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible.

Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First A healthy and safe work environment is non-negotiable.

We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work.

Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together Success is a team effort.

Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work We built our name on quality.

We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future.

We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success.

We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole.

Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture.

We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920.

Today we are a highly respected company, operating across Canada.

Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.