Project Assistant

Bird Construction; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Bird Construction seeks a Project Assistant based in Edmonton, AB to support project administration, document control and stakeholder communications. You will assist with documents, contracts, and logs while coordinating with owners, consultants and trades to ensure timely and accurate information flow.

The role emphasizes organization, attention to detail, and the ability to adapt to evolving processes in a dynamic construction environment. Edmonton site responsibilities may apply as needed.

Qualifications

• Minimum 3 years of administrative experience required.
• Experience in construction industry considered an asset.
• Experience tracking documentation in a database (Procore, Bluebeam, SharePoint, Viewpoint).
• Strong MS Word, Excel and PowerPoint skills.
• Ability to learn and adapt to changing systems and procedures.
• Detail oriented, proactive team player with strong communication.

Responsibilities

• Assist with project documents in a timely manner and maintain tracking logs.
• Generate and manage review and issuance of Subcontract Agreements; follow up with trades for documentation; verify Bonds and Certificates of Insurance.
• Process all change management documentation in applicable systems with accuracy.
• Maintain organized project files per the Project File Structure.
• Attend meetings and record and distribute minutes.
• Coordinate information submitted by owner, consultants, trades and suppliers.
• Assist with O&M Manuals at closeout.
• Support project team to minimize tasks and ensure correct document control.
• Maintain effective communication with stakeholders to keep everyone informed.
• Collaborate with team to identify and support cost-effective project delivery.

Skills

Administrative experience

Construction background

Procore/Bluebeam/SharePoint/Viewpoint

MS Word/Excel/PowerPoint

Attention to detail

Communication skills

Multitasking

Tools

Procore

Bluebeam

SharePoint

Viewpoint

Job description

The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the Project Manager, Project Coordinator, Estimator and Superintendent.

This position is based in Edmonton, AB. Positions may be site based as required.

What You Will Be Working On

• Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
• Process all change management documentation in applicable systems, always ensuring accuracy.
• Maintain organized project files in accordance with company’s Project File Structure.
• Attend meetings and record and distribute minutes of meeting.
• Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
• Assist with Operations and Maintenance (O&M) Manuals at closeout.
• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
• Maintain effective communications to ensure all stakeholders are informed and up to date
• Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.

What We Are Looking For

• Minimum 3 years’ administrative experience
• Previous construction experience considered an asset
• Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint
• Superior computer skills in Microsoft Office Word, Excel, and Power Point
• Ability to learn and adapt to changing systems, technology, and procedures
• Confident, detail orientated, enthusiastic and positive team player
• Superior interpersonal, organizational, and analytical skills
• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
• Ability to forge, grow and maintain positive relationships with multiple groups
• Strong written and oral communication skills
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.