Project Coordinator

Bird Construction; Canada; On-site; CAD 60,000 - 86,000; Full time

Job summary

Bird Construction in Tiverton, Ontario is seeking a Project Coordinator to support the Project Manager and Superintendent, coordinating safety, quality, admin, scheduling, cost controls and client/sub-contractor communications on commercial and institutional projects. This role is based out of Tiverton.

The ideal candidate will have 3–5 years in a project support role, strong MS Office/MS Project skills, and a proven ability to read contract specs, drawings and other construction documents.

Qualifications

• 3–5 years of experience in a project support role in construction.
• Experience with cost tracking and forecasting.
• Ability to read contract specifications, drawings and other construction documents.
• Excellent computer skills with MS Office; SharePoint a plus.

Responsibilities

• Assist with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages document database.
• Maintains up‑to‑date documents for drawings, plans, submittals and logs.
• Reviews subcontractor/supplier progress applications and payments.
• Liaises with architects, engineers, subcontractors and suppliers on contract notices and design changes.
• Prepares and participates in meetings with project team and stakeholders.
• Prepares and distributes meeting minutes in a timely manner.
• Assist with final document turnover to client at project completion.
• Coordinate deficiencies and keep project status updates.
• Provide other technical office support as required.

Skills

Project coordination

MS Office

MS Project

SharePoint

Communication

Teamwork

Time management

Tools

MS Project

SharePoint

Job description

Project Coordinator The Project Coordinator will work closely with the Project Manager and Superintendent and will be responsible for coordination of all production requirements including but not limited to safety, quality, administration, scheduling, cost controls, client/sub‑contractor/craft communication and management. This position will be based out of Tiverton, Ontario.

What You Will Be Working On

• Assists with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up‑to‑date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates.
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner.
• Assists with providing final document turnover to client at completion of project.
• Coordinate deficiencies in a timely manner.
• Maintains project awareness in order to keep Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.

What We Are Looking For

• 3‑5 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Experience with project controls, financial management, LEMs, cost tracking and forecasting.
• Experience working on commercial and/or institutional projects from start to finish.
• Works effectively in a team environment.
• Ability to read and interpret contract specifications, drawings and other construction documents.
• Excellent computer skills and proficiency with MS Office including MS Project; experience with SharePoint is a plus.
• Strong organizational and time management skills in order to prioritize workload and stay on top of things as the project demands increase.
• Client service and customer focus in order to establish and maintain effective relationships with customers.
• Self‑motivated with strong willingness and ability to learn and be challenged.

For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First A healthy and safe work environment is non‑negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada’s leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.