Senior Property Administrator

DMC Recruitment; Edmonton; Presencial; CAD 65.000 - 75.000; Jornada completa

Descripción de la vacante

Senior Commercial Property Administrator in Edmonton, AB, is sought by DMC Recruitment to support property managers, tenants and vendors within a busy commercial portfolio. You will manage vendor records in Yardi, coordinate onboarding, process invoices and maintain lease and tenant documentation, while improving daily operations and reporting.

The ideal candidate has advanced Yardi experience, strong MS Office skills (Excel, Word, Outlook), meticulous attention to detail, and the ability to

Formación

• Progressive commercial property administration experience.
• Advanced Yardi experience, including vendor setup, payables workflows and reporting.
• Strong Microsoft Office Suite skills (Excel, Word, Outlook) with spreadsheets and trackers.
• Excellent attention to detail and confidentiality in handling records.
• Strong organizational skills with ability to manage deadlines and changing priorities.
• Clear, professional communication with tenants, vendors and colleagues.
• Experience documenting procedures and improving administrative processes.

Responsabilidades

• Set up and maintain vendor records in Yardi, collecting required business, tax, insurance and payment documentation.
• Coordinate vendor onboarding and compliance follow-up, including workflows and expiring documents.
• Coordinate invoice processing and payment administration with accounting and approvals.
• Act as an experienced Yardi resource for daily administration and data verification.
• Create and maintain procedures, checklists and filing standards for vendor setup and administration.
• Support lease administration by maintaining tenant records, documents and critical dates.
• Respond to tenant and contractor inquiries and coordinate maintenance requests.
• Prepare administrative reports and trackers and assist with arrears and billing discrepancies.
• Provide vacation coverage for Property Administration team members.
• Mentor junior colleagues on systems and procedures.

Conocimientos

Vendor records

Yardi

Excel

Attention to detail

Organization

Tenant communications

Educación

Business administration or real estate

Herramientas

Yardi

Microsoft Excel

Microsoft Word

Outlook

Descripción del empleo

Senior Commercial Property Administrator

Location: Edmonton, AB

Industry: Commercial Real Estate

Salary Range: $65,000 - $75,000

Company Story

Our client provides personalized property management solutions focused on long-term asset value, clear communication and service tailored to each property. Its team brings experience across Canadian real estate, with a significant focus on Alberta.

This opportunity offers an experienced commercial property administrator a role supporting property managers, tenants and vendors while improving the systems and processes behind daily operations.

The Right Fit

The right person is an advanced Yardi user who takes ownership of details, follows through on outstanding items and keeps competing priorities organized. You will help make administrative work consistent, accurate and easier for the team to manage.

What You'll Be Doing

• Set up and maintain vendor records in Yardi, collecting required business, tax, insurance and payment documentation, checking completeness and accuracy, and following approved verification and authorization procedures.
• Coordinate vendor onboarding and compliance follow-up, including workflows where applicable, tracking missing information and expiring documents with vendors and the property team.
• Coordinate invoice processing and payment administration with accounting, checking vendor details, property and account coding, purchase orders and approvals, and supporting workflows where applicable.
• Act as an experienced Yardi resource for daily administration, reviewing data, resolving routine discrepancies and working with accounting or system support on issues requiring further assistance.
• Create and maintain procedures, checklists and filing standards for vendor setup, invoice routing and property administration, and help colleagues follow consistent processes.
• Support lease administration by maintaining tenant records, lease documents, amendments and critical dates, and coordinating approved tenant setup and changes with property management and accounting.
• Respond to tenant and contractor inquiries, prepare notices and correspondence, and coordinate maintenance requests, vendor access and tenant move-ins and move-outs.
• Keep property and financial files complete and current, prepare administrative reports and trackers, and assist with tenant account follow-up, arrears and billing discrepancies.
• Provide vacation coverage for Property Administration team members.
• Support junior colleagues through training, mentorship and guidance on systems and procedures.

What You Bring to the Table

• Progressive commercial property administration experience, including responsibility for vendor records, tenant documentation and financial administration.
• Advanced practical Yardi experience, including vendor setup and maintenance, payables workflows, data accuracy and reporting.
• Strong Microsoft Office Suite (MOS) skills, particularly Excel, Word and Outlook, with experience maintaining spreadsheets, trackers and organized correspondence.
• Excellent attention to detail, with a disciplined approach to checking records, identifying discrepancies and protecting confidential information.
• Strong organizational skills and follow-through, with the ability to manage deadlines, changing priorities and outstanding requests.
• Clear, professional communication and a service-focused approach to tenants, vendors, property managers and accounting colleagues.
• Experience documenting procedures and improving administrative processes. Relevant education in business administration, real estate or a related field is an asset.

What's in It for You

• Contribute directly to the administration and service delivery of a commercial property management business.
• Use your Yardi expertise and help improve vendor onboarding, documentation and administrative workflows.
• Work with property professionals whose approach emphasizes personalized service and clear communication.