Property Administrator

DMC Recruitment; Edmonton; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Referral award program

Job summary

DMC Recruitment represents a prominent Edmonton commercial property organization seeking a Property Administrator to support tenant coordination, maintenance scheduling, and documentation management.

You will act as the main point of contact for tenants, track requests, and assist with office administration while growing into broader property management responsibilities over time.

Qualifications

• Previous experience in commercial property administration, property management, facilities, or a related environment.
• Strong administrative, organizational skills, and attention to detail.
• Experience coordinating tenant requests, work orders, vendors, contractors, or maintenance activities.
• Confidence communicating directly with tenants and external service providers.

Responsibilities

• Escalate tenant requests as needed to other positions.
• Act as a key point of contact for all commercial tenants.
• Receive, track, and coordinate tenant requests and follow-up.
• Create and distribute work orders to building operations and maintenance staff.
• Track outstanding work orders and ensure maintenance requirements are completed.
• Coordinate schedules between tenants, maintenance teams, contractors, and vendors.
• Support procurement and ordering of building supplies and services.
• Coordinate contractor access and scheduled work within the property.
• Track tenant and vendor documentation.
• Maintain organized property, tenant, vendor, and maintenance records.
• Prepare tenant notices, correspondence, reports, and other property documentation.
• Support recurring maintenance schedules, inspections, and operational requirements.
• Assist with general office administration for the property.
• Become cross-trained in additional property management responsibilities over time.
• Adapt to shifting priorities and assist with various projects as needed.

Skills

Administrative excellence

Organizational skills

Tenant coordination

Follow-up skills

Multi-tasking

Team collaboration

Education

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Property Administrator

Location: Edmonton, AB
Industry: Commercial Real Estate
Salary Range: $55,000 - $65,000

Company Story

Our client is an established real estate organization with prominent commercial properties in Edmonton, home to approximately 100 tenants, and has an active team supporting its day-to-day operations.

The Right Fit

They are looking for someone who will become a key point of coordination between property management, tenants, building operations, maintenance staff, contractors, and vendors. This is an opportunity to join a stable team in a role with plenty of variety and room to develop professionally.

What You'll Be Doing

• Escalate tenant requests as needed to other positions
• Act as a key point of contact for all commercial tenants
• Receive, track, and coordinate tenant requests and follow-up
• Create and distribute work orders to building operations and maintenance staff
• Track outstanding work orders and ensure maintenance requirements are completed
• Coordinate schedules between tenants, maintenance teams, contractors, and vendors
• Support procurement and ordering of building supplies and services
• Coordinate contractor access and scheduled work within the property
• Track tenant and vendor documentation
• Maintain organized property, tenant, vendor, and maintenance records
• Prepare tenant notices, correspondence, reports, and other property documentation
• Support recurring maintenance schedules, inspections, and operational requirements
• Assist with general office administration for the property
• Become cross-trained in additional property management responsibilities over time
• Adapt to shifting priorities and assist with various projects as needed

What You Bring

• Previous experience in commercial property administration, property management, facilities, or a related environment
• Strong administrative, organizational skills, and attention to detail
• Experience coordinating tenant requests, work orders, vendors, contractors, or maintenance activities
• Confidence communicating directly with tenants and external service providers
• Strong follow-up skills
• Ability to manage multiple requests and changing priorities
• Comfortable working closely with all departments
• Strong written and verbal communication skills
• Interest in continuing to develop within commercial property management
• Microsoft Office Suite (Excel, Word, Outlook) proficient

What's in It for You

• Opportunity to work within a prominent Edmonton commercial property organization
• Broader exposure than a traditional Property Administrator position
• Direct involvement with property management and building operations
• Established and supportive real estate environment
• Long-term growth potential

If This Isn't You, But...

This sounds like someone you know, DMC has a $500 referral award program! Introductions are welcomed!