Property Management Administrator

Beedie group; Burnaby; On-site; CAD 52,000 - 64,000; Full time

Job summary

Beedie Group in Burnaby, BC is seeking an organized Property Management Administrator to support the Asset Management Group. You will coordinate service and repair requests, issue purchase orders, and maintain department records.

Ideal candidates have 1–3 years of property management administration, strong Excel/Word skills, and familiarity with Yardi/Angus. A results‑oriented and detail‑focused mindset is essential for success.

Qualifications

• Post-secondary business education is preferred.
• 1-3 years’ experience of administration in property management is required or preferred.
• Familiarity with Yardi and Angus is preferred.
• Proficient in Microsoft Office, especially Word and Excel, with strong communication skills.

Responsibilities

• Administer and maintain property maintenance, inspection, and contract documents, including filing and archiving records.
• Coordinate property and preventative maintenance inspections in support of Property Managers.
• Administer the Work Order Service Portal, maintain tenant contacts, track requests, and ensure data accuracy.
• Prepare, issue, and close purchase orders for vendors and internal teams; monitor progress and tenant satisfaction.
• Utilize Yardi to generate purchase orders, document maintenance services, and maintain asset inventory.
• Coordinate with internal teams, Property Managers, and external suppliers and contractors.

Skills

Microsoft Word

Microsoft Excel

Communication skills

Time management

Attention to detail

Analytical skills

Administrative skills

Education

Post-secondary business education

Tools

Yardi

Angus

Job description

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

To support the operation and management of the Company’s real estate incoming-producing portfolio by acting as the administrator for the property management department. Responsibilities include portfolio-wide coordination of service and repair requests; preparing, issuing, and tracking purchase orders, contracts, and related documentation; coordinating trades; and maintaining information management system for all department drawings and records. The role also assists Property Managers with the preparation of annual operating cost and capital project budgets and provides centralized administrative support across the portfolio.

Salary Range

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

Key Responsibilities

• Administer and maintain all property maintenance, inspection, and contract documentation, including organizing, filing, and archiving records
• Coordinate property and preventative maintenance inspections in support of Property Managers
• Administer the Work Order Service Portal system by maintaining tenant contacts, tracking and closing service requests, and ensuring data accuracy
• Prepare, issue, and close purchase orders for vendors and internal teams; monitor work progress and confirm tenant satisfaction
• Utilize Yardi to generate purchase orders, document maintenance services, and maintain a building asset inventory
• Coordinate and communicate with internal teams, Property Managers, and external suppliers and contractors
• Support cost tracking by applying appropriate cost accounts and coding for maintenance and project expenses
• Maintain a centralized library of building maintenance manuals, drawings, and related technical documentation
• Provide general administrative support to the Asset Management Group, including correspondence, filing, reports, and meeting minutes
• Assist with planning events, training courses, and seminars for the Asset Management Group

We provide the freedom and support for you to take your career to the next level so that you can put your best work forward.

• Post-secondary business education preferred
• A solid understanding of the property and service industry and processes
• 1-3 years’ experience of administration in property management company
• Solid understanding of basic accounting procedures and coding of invoices
• Proficient in all aspects of the Microsoft Suite, with an advanced knowledge of Word and Excel
• Excellent oral and written communication skills
• Familiar with Yardi and Angus is preferred
• Have strong time-management skills and are able to work under pressure to meet deadlines
• Be detail-oriented and possess clear analytical skills