Senior Property Administrator

GWL Realty Advisors; Calgary; On-site; CAD 55,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior Property Administrator to manage administrative functions for a dynamic portfolio in Calgary. In this pivotal role, you will oversee tenant relations, budgeting, and compliance, ensuring a seamless experience for tenants. Your expertise in accounting and property management will be essential as you prepare financial reports and support procurement processes. Join a vibrant team dedicated to creating sustainable communities and enjoy a comprehensive benefits package, including vacation time and mental health coverage. If you thrive in a collaborative environment and are passionate about property management, this opportunity is perfect for you.

Benefits

3 weeks of vacation per year

3 paid personal days per year

Half-day every Friday before a long weekend

Annual performance-based bonus program

Comprehensive health benefits plan

Up to $2,000 annual education allowance

Up to $5,000 annual mental health coverage

Friendly and supportive culture

Social and team events

Qualifications

• 4+ years of experience in commercial property management.
• Strong decision-making and customer service skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Manage all administrative tasks related to tenant relations and accounting.
• Prepare financial reports and manage procurement processes.
• Support tenant services and maintain building documentation.

Skills

Commercial Property Management

Accounting Skills

Customer Service

Communication Skills

Problem Solving

Education

Post-secondary Education in Accounting, Business, Finance, or Economics

Tools

Yardi

Construction Manager

Angus

Microsoft Office

Power Point

Job description

Join to apply for the Senior Property Administrator role at GWL Realty Advisors

5 days ago Be among the first 25 applicants

Join to apply for the Senior Property Administrator role at GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

As a Senior Property Administrator role, you will be managing the administrative functions for our Calgary Suburban/Industrial portfolio. You will work closely with the property management team in supporting with various tasks such as budgeting, quarterly/monthly reports and accounting duties. Dealing with tenant issues, budgeting, compliance and accounting duties. Expert accounting skills and good knowledge of the real estate industry with accounting & financial experience. You are also highly professional and friendly as we will count on you to manage tenant relations and tenant satisfaction.

RESPONSIBILITIES

• Successfully manage all administrative tasks from accounting, tenant relations, work orders, service requests, rent and expense payments, property maintenance & vendor compliance requirements.
• Review Lease Agreement changes including new agreements, contractual terms & conditions, etc.
• Prepare monthly arrears reporting & tenant watch list, etc.
• Prepare annual rental notices and midyear adjustment requirements & delivery to tenant, etc.
• Manage procurement process from Contracts, Purchase order generation to invoice payments for both Operational and Capital projects, Landlord’s work, Tenant Inducement Allowance, etc.
• Managing BOMA Best administrative initiatives and sustainability initiatives.
• Working closely with tenants to welcome new tenants, resolve tenant challenges, plan tenant events, sustainability events, support regular building communications and tenant meetings.
• Provide support and preparation of financial processes with variance analysis, monthly reports, & budget input, etc.
• Support management of procurement with the generation of appropriate tendering documentation for Operations service agreements and capital projects and tracking of all documents.
• Provide tenant services through problem solving complex tenant challenges and assisting with tenant move in/ out.
• Maintain current building documentation such as as-builts, building assessment reports and measurement plans.
• Other duties as assigned.

QUALIFICATIONS

• 4+years of commercial property management experience (required).
• Related post-secondary education (accounting, business, finance, and/or economics).
• Passionate about the property management industry.
• Ability to work in a fast paced, deadline driven environment. Ability to prepare regular ownership reports with accuracy and on-time, including variance analysis, annual budgets, reforecasts, and capital reports for Property Managers.
• Strong decision-making capabilities to provide high-level service to tenants needs.
• Excellent customer service skills, proactive, results-oriented, and resourcefulness.
• Exceptional communication and interpersonal skills.
• Proficient in property management systems such as Yardi, Construction Manager, Angus, Microsoft Office, and Power Point.
• Highly nimble, flexible and a strong problem solver with a team-oriented mindset.
• Must have reliable vehicle and a drivers license

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at GWL Realty Advisors by 2x

Get notified about new Property Administrator jobs in Calgary, Alberta, Canada.

Calgary, Alberta, Canada $55,000.00-$60,000.00 3 months ago

Assistant Property Manager/Community Manager

Property Administrator, Site: 12-month contract

Property Manager | 14 month Maternity-Leave Contract

Administrator, Commercial Property Accounting

General Manager - Residential Property Management

ScotiaMcLeod Assistant Branch Administrator - Calgary

Rocky View County, Alberta, Canada 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.