Property Administrator

Avanti Software Inc.; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in property management is seeking a dynamic Property Administrator to join their team. This role is perfect for someone who thrives in a fast-paced environment and has a strong background in property management and sales. You will be responsible for managing day-to-day administrative tasks, driving occupancy through effective leasing strategies, and enhancing tenant relations. The company offers a competitive compensation package and a supportive workplace culture that values growth and professional development. If you're ready to take your career to the next level, this opportunity is for you!

Benefits

Attractive Compensation Package

Comprehensive Benefits Program

RRSP with Matching DPSP

Professional Development Support

Discounts on Rental Properties

Qualifications

• 2+ years in property management or related administrative field.
• Strong organizational and multitasking skills.

Responsibilities

• Handle administrative tasks and drive occupancy through leasing strategies.
• Assist in preparing reports on property performance.

Skills

Property Management

Sales Skills

Organizational Skills

Communication Skills

Accounting Knowledge

Time Management

Team Collaboration

Customer Service

Education

High School Diploma

Post-secondary Education in Business or Related Field

Tools

Microsoft Office Suite

Yardi Software

Job description

The Deveraux Group of Companies is a leader in property development and management. The Deveraux Group consists of three primary companies, including Deveraux Asset Management, Deveraux Apartment Communities and Deveraux Developments. The Deveraux Group prides itself on its vertical integration and capacity to offer end-to-end multi-family investment opportunities. The model ofbuild, own, operate, and optimizeenables Deveraux to offer best-in-class properties and services that enrich the lifestyle of its residents while providing competitive and sustainable returns to its investors. The team at Deveraux is proud of its designation as one of Canada's Best Managed Companies and the collective commitment to growth, advancement, and employee engagement.

The Deveraux Group of Companies provides an engaging and rewarding environment. Our work is fast paced, with high expectations. This is evidenced by Deveraux’s growth and success over the last decade, becoming one of Western Canada’s leaders in multi-family housing development and property management now managing assets in excess of $2.5 billion. If you are a results-driven individual looking for a challenging, but career-building opportunity, this position will provide that and more.

The Opportunity

As a Property Administrator, you will play a critical role in the successful on-site management of our properties. This role is perfect for someone who thrives in a fast-paced environment, possesses strong administrative skills, and has a proven background in sales. The successful candidate will be responsible for both the day-to-day administrative tasks and driving occupancy through effective leasing strategies.

Deveraux Apartment Communities highly values its people and actively seeks individuals who desire to enhance their lives and join a team that has enabled the company to grow nearly five times its size in the past six years. If you're eager to challenge yourself and have a good time at work, Deveraux Apartment Communities would like to hear from you.

What we offer...

• Attractive compensation package that is competitive in the industry
  
• Comprehensive benefits program comprising life, long-term disability, and extended medical, dental, and vision coverage
  
• Registered retirement savings plan (RRSP) with a matching Deveraux-funded deferred profit-sharing plan (DPSP)
  
• Transparent and rewarding workplace dedicated to supporting your professional development
  
• Discounts on rental properties

What you bring...

• Experience: 2+ years in property management or a related administrative field, demonstrating a strong foundation in industry practices and procedures.
  
• Organizational Skills: Proven ability to effectively manage multiple tasks, prioritize workloads, and maintain a high level of accuracy and attention to detail.
  
• Accounting Knowledge: A solid understanding of general accounting principles is essential for this role.
  
• Communication & Leadership: Excellent verbal and written communication skills, with a professional phone demeanor. Excels at establishing and maintaining cooperative relationships and are a self-motivated leader and team player.
  
• Multitasking & Time Management: Demonstrated ability to handle tight deadlines, competing priorities, and multiple demands, while delivering quality results under pressure. Adaptability to change is key.
  
• Team Collaboration: A dedicated team player with a strong work ethic and a commitment to continuous learning and improvement.
  
• Technical Proficiency: Strong numerical competence, with proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Familiarity with Yardi software programs is a plus.
  
• Reliability: A valid driver’s license and access to a reliable vehicle are required for this role.

You will...

• Perform Administrative and Leasing Tasks: Handle clerical duties, including lease signings, processing rental payments, managing applications, and preparing lease documentation to ensure smooth daily operations. Showcase available suites to prospective residents, providing personalized tours and highlighting the benefits of our properties.
  
• Support Management: Assist in compiling and preparing daily, weekly, and monthly reports, ensuring timely and accurate insights into property performance. Work closely with management to maintain the accuracy of all reporting requirements.
  
• Enhance Tenant Relations: Implement strategies to improve tenant retention and satisfaction, ensuring a positive living experience for all residents.
  
• Manage Transactions: Oversee the transaction process, including issuing payment receipts and maintaining accurate financial records.
  
• Achieve Sales Targets: Utilize your sales experience to consistently meet and exceed leasing and sales goals.
  
• Maintain Flexible Availability: Be available during evenings and weekends to accommodate prospective tenants and operational needs.
  
• Contribute to Marketing Efforts: Assist in executing marketing strategies to attract and retain tenants, keeping the property competitive in the market.
  
• Stay Informed: Keep up-to-date with local market trends and conditions, providing relevant information to clients and management.
  
• Client Focus: Listen attentively to the unique needs of clients, ensuring their requirements are met effectively.
  
• Team Support: Offer assistance to team members as needed, fostering a collaborative and supportive work environment.
  
• Provide Exceptional Customer Service: Deliver outstanding customer service to current and prospective tenants by promptly addressing inquiries and resolving issues. Build and maintain positive relationships with residents, fostering a sense of community within the property. Conduct regular follow-ups with leads and existing tenants to ensure satisfaction and retention.

Additional Information

Please note that this role will require the selected candidate to have availability to work some evenings and weekends. You must also be legally eligible to work in Canada (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a satisfactory Criminal Background Check.

The Deveraux Group of Companies is an Equal Opportunity employer. We foster a diverse and inclusive workplace where individuals, regardless of disability, gender, sexual orientation, marital status, race, color, religion, age, nationality, or ethnic origin, have equitable access to opportunities for employment, professional opportunities and advancement. Our recruitment practices are merit-based, ensuring that every candidate is evaluated fairly based on their qualifications, skills, and potential to positively impact our team. Embracing diversity is integral to our organizational ethos, creating a culture where diverse perspectives contribute to our ongoing success and drive innovation.

We would like to thank all interested applicants, however only those shortlisted and scheduled for an interview will be contacted.

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