Front Desk & Office Operations Coordinator

mattamyhomes; Mississauga; On-site; CAD 50,000 - 74,000; Full time

Job summary

Stelumar Advanced Manufacturing Inc. in Mississauga, Ontario, seeks an Office Administrative Assistant to be the welcoming first point of contact while ensuring smooth daily office operations across multiple locations.

The role blends front-desk coverage, admin support, and office management—handling supplies, vendor relations, meetings, and onboarding for new hires with a professional, customer-service mindset.

Qualifications

• 2+ years of experience in a reception, administrative, or office coordination role.
• Experience managing office supplies, vendors, and day-to-day office operations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new systems.
• Strong communication, organizational, and multitasking skills.
• Professional, personable demeanor with a customer-service mindset.

Responsibilities

• Greet and welcome visitors, clients, and employees, ensuring a professional and friendly front-of-house experience.
• Answer, screen, and direct incoming calls through the main switchboard in a timely and courteous manner.
• Manage the reception area, including sign-in procedures, visitor badges, and meeting room readiness.
• Sort, distribute, and process incoming and outgoing mail, packages, and courier shipments.
• Order and maintain office supplies, kitchen/pantry stock, and equipment, tracking inventory and managing vendor relationships.
• Coordinate maintenance and service requests with building management and external vendors (cleaning, IT, repairs, etc.).
• Schedule and coordinate meetings, boardroom bookings, and calendar requests across departments.
• Support the planning and execution of internal events, team meetings, and company gatherings, including participation in Stelumar’s culture committee.
• Assist with onboarding logistics for new hires, including workspace setup, access cards, and welcome materials.

Skills

Reception/Front-desk

Administrative support

Office coordination

Communication

Organization

Multitasking

Customer service

Education

High school diploma

Tools

Microsoft Office

Job description

Stelumar Advanced Manufacturing Inc. in Mississauga, Ontario, seeks an Office Administrative Assistant to be the welcoming first point of contact while ensuring smooth daily office operations across multiple locations.

The role blends front-desk coverage, admin support, and office management—handling supplies, vendor relations, meetings, and onboarding for new hires with a professional, customer-service mindset.