Senior Office Administrator

Baylis Medical Technologies Inc.; Mississauga; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Shuttle service + transit subsidies

Volunteer day for community causes

Tuition reimbursement

Health Spending Account (HSA)

On-site training and workshops

Employee clubs and activities

Job summary

Baylis Medical Technologies Inc. is seeking a hands-on Office Administrator to manage front desk operations, support office flow, and coordinate day-to-day activities across multiple sites in Mississauga.

You will handle guest reception, calls, and inquiries with a professional demeanor, while assisting with meetings, supplies, and general admin tasks. The role emphasizes strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Completion of post-secondary education in Business Administration or a related field.
• 3 to 5 years of experience in office administration or a similar role.
• Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur.
• Strong organizational and time management skills.
• Professional, approachable, and service-oriented.
• Strong communication skills across all levels.
• Proficiency in Microsoft Office.
• Ability to manage multiple priorities and follow through independently.
• High attention to detail.

Responsibilities

• Greet employees, visitors, and vendors and direct them as appropriate.
• Manage incoming calls, messages, and general inquiries.
• Maintain a professional, organized, and welcoming front desk and office environment.
• Support visitor access and coordination for overall office flow.
• Coordinate meeting room bookings, setup, and readiness.
• Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized.
• Support day-to-day office flow and maintain common areas.
• Log and follow up on building-related requests with Facilities.
• Assist with workspace setup for new hires and internal moves.
• Support the Office Manager and on-site leadership with meeting logistics.
• Support preparation and submission of leadership expenses through the expense system.
• Assist with petty cash tracking and basic reconciliation.
• Coordinate incoming and outgoing mail, including internal distribution between buildings.
• Support onboarding logistics at the site level (workspace setup, coordination).
• Coordinate CEO/new hire welcome meeting logistics and invitations.
• Maintain and update digital signage (e.g., new hires, announcements, headshots).
• Support the Office Manager with corporate events.
• Maintain and update building access (e.g., access cards, guest passes).
• Support office security processes in coordination with Facilities and IT.
• Maintain accurate records related to access and security systems.

Skills

Front desk experience

Customer service

Communication skills

Organizational skills

Time management

Multitasking

Problem solving

Attention to detail

Professional demeanor

Education

Post-secondary education in Business Administration or related field

Tools

SAP Concur

Microsoft Office

Job description

Your Impact Through Innovation

• Greet employees, visitors, and vendors, directing them as appropriate
• Manage incoming calls, messages, and general inquiries
• Maintain a professional, organized, and welcoming front desk and office environment
• Support visitor access and coordination for overall office flow

Front Desk & Office Presence

• Greet employees, visitors, and vendors, directing them as appropriate
• Manage incoming calls, messages, and general inquiries
• Maintain a professional, organized, and welcoming front desk and office environment
• Support visitor access and coordination for overall office flow

Office Coordination & Day-to-Day Operations

• Coordinate meeting room bookings, setup, and readiness
• Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized
• Support day-to-day office flow and maintain common areas
• Log and follow up on building-related requests with the Facilities team
• Assist with workspace setup for new hires and internal moves

Administrative Support

• Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials)
• Support preparation and submission of leadership expenses through the company's expense system
• Assist with petty cash tracking and basic reconciliation
• Coordinate incoming and outgoing mail, including internal distribution between buildings

Employee Experience & Corporate Activities

• Support onboarding logistics at the site level (workspace setup, coordination)
• Coordinate CEO/new hire welcome meeting logistics and invitations
• Maintain and update digital signage (e.g., new hires, announcements, headshots)
• Support the Office Manager with Corporate events

Systems & Access

• Maintain and update building access (e.g., access cards, guest passes)
• Support office security processes in coordination with Facilities and IT
• Maintain accurate records related to access and security systems

Required Skills

• Completion of post-secondary education in Business Administration or a related field
• 3 to 5 years of experience in office administration or a similar role
• Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur
• Strong organizational and time management skills
• Professional, approachable, and service-oriented
• Strong communication skills across all levels
• Proficiency in Microsoft Office
• Ability to manage multiple priorities and follow through independently
• High attention to detail

Asset Skills

• Experience in a corporate or multi-site office environment
• Experience supporting leadership or coordinating office-wide activities
• Familiarity with office systems (e.g., access control, visitor management, digital signage tools)

Our Distinctive Edge

• Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze.
• Work-life integration: Embrace a well-balanced work-life rhythm, empowering you to thrive both personally and professionally.
• Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart.
• Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development.
• Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account.
• Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities - fostering camaraderie and fun.

Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world's leading medical device companies.

Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals.

Please inform us if you require any accommodation during the recruitment process.

Take the Leap

We are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions.

This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.