Senior Office Administrator

Summit Search Group; Regina; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a proactive Senior Office Administrator to enhance operational excellence within their team. This role involves providing high-level executive support, managing internal communications, and overseeing compliance and office operations. The ideal candidate will have strong organizational skills and a knack for problem-solving, ensuring a well-run workplace. Join a family-owned company that values innovation and integrity in the agricultural sector, and help shape a collaborative and accountable work environment. This is a fantastic opportunity to make a significant impact in a growing organization.

Qualifications

• 5-7 years of experience in administration or office management.
• Strong communication and relationship-building skills.

Responsibilities

• Provide high-level executive support to the CEO and leadership team.
• Coordinate internal communication and manage corporate documents.
• Oversee regulatory compliance and manage office operations.

Skills

Administrative Support

Communication Skills

Relationship Building

Vendor Negotiation

Organizational Skills

Problem Solving

Attention to Detail

Tech Tools Familiarity

SAP Familiarity

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

SAP

Job description

Summit Search Group has proudly partnered with O&T Farms on the recruitment of their newest Senior Office Administrator. Reporting to the CEO, the Senior Office Administrator is responsible for coordinating and managing a wide range of business functions across departments. This includes confidential executive support, regulatory and compliance reporting, corporate event planning, internal communication, data management, procurement, and office administration. The role works closely with senior leadership to ensure smooth day-to-day operations and supports a culture of collaboration, accountability, and operational excellence.

The Company:

At O&T Farms, we believe that everything — and everyone — is connected. As a proudly Canadian, family-owned company headquartered in Regina, Saskatchewan, we specialize in sustainable, plant-based feed ingredients designed to improve animal health and help produce healthier food for people. Through innovation, integrity, and a passion for agriculture, we’ve become a leading supplier of Omega-3-enriched nutrition solutions for the livestock and pet food industries across North America and beyond. With over 50 years of experience, we’re seeking a confident, organized, and proactive Senior Office Administrator to bring structure and clarity to our growing team.

Key Responsibilities:

• Provide high-level executive and administrative support to the CEO and leadership team
• Coordinate internal communication and manage calendars, reports, and corporate documents
• Oversee regulatory filings and compliance for CFIA, FDA, USDA, and industry associations
• Plan and execute internal events, executive meetings, and company-wide communications
• Manage office operations, vendor contracts, and procurement of supplies and promotional materials
• Support data organization, reporting, and dashboard development using Microsoft Office and SAP
• Help maintain a connected, well-run workplace through proactive problem-solving and collaboration

Skills and Qualifications:

• 5-7 years of experience in administration, office management, or business coordination
• Strong communication, relationship-building, and vendor negotiation skills
• Highly organized with the confidence to take initiative and manage competing priorities
• Comfortable with tech tools and learning new systems; SAP and AI familiarity a plus
• Professional demeanor, good grammar, and strong attention to detail
• Experience within the Agricultural industry is an asset

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.