Job Opportunities Law Office Administrator (2835)

The City of Regina; Regina; On-site; CAD 65,000 - 88,000; Full time

Job summary

The City of Regina seeks an administrative support specialist for the City Solicitor's office, responsible for managing schedules, composing legal documents, and ensuring smooth office operations. Candidates should possess strong communication skills, knowledge of legal protocols, and experience in office management. This role offers competitive compensation and health benefits while working in a collaborative and inclusive environment.

Benefits

Competitive Compensation

Health and Wellness Benefits

Growth Opportunities

Educational Support

Qualifications

• Knowledge of office management protocols and procedures.
• Experience supervising support staff and managing workflows.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support and manage schedules for the City Solicitor.
• Composing legal documents and managing the office's budget.
• Conducting research and preparing background materials for meetings.

Skills

Interpersonal Skills

Communication

Judgment

Time Management

Confidentiality

Technical Knowledge

Education

High School Diploma

Proof of Education

Tools

Office Administration Systems

Word Processing

Spreadsheets

Job description

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree Saulteaux Dakota Nakota Lakota and Mtis Nation honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful collaborative inclusive and barrierfree workplace allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates including Indigenous peoples people of color 2SLGBTQIAP individuals of all genders persons of disabilities and members of equityseeking communities to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process please inform our Talent teamand well collaborate with you to address your requirements.

Position Summary

This position provides administrative support to the City Solicitor by aligning schedules with the City Solicitors priorities and performing office administration duties. They also manage a comprehensive office administration system for the Legal office. This role requires a high degree of confidentiality due to regular access to sensitive materials related to business commercial community labour relations negotiations financial and personnel matters as well as confidential managerial information exchanged between City administration City Council community stakeholders all levels of government and other agencies.

Key Duties & Responsibilities

Develop solutions for demanding timelines and conflicting schedules; coordinate meeting and appointment schedules.

Full calendar management making decisions based on understanding of the priorities of the City Solicitor.

Undertake research to collect assemble and provide information packages for the City Solicitor committees and groupsfiles reports correspondence and background materials.

Provide logistical supportconfirm meeting space prepare agendas assemble materials and ensure notices and information packages are distributed.

Coordinate the flow of information for departmental meetings and materials.

Compose legal documents and bylaws.

Review looseleaf and online subscriptions to maintain the internal law library.

Build and maintain relationships between and across business departments and external organizations.

Prepare and assemble necessary background material and files; attend meetings to take notes and prepare followup correspondence.

Manage records of ongoing legal activities; perform accounting functions such as forecasting and variance management of the offices budget.

Coordinate the development of the department budget and provide support and direction to branch managers.

Coordinate the departments longterm and operational Information Technology requirements.

Supervise and coordinate the activities of additional support staff.

Ensure adherence to collective agreements and support leadership functions including coaching and performance management.

Key Qualifications

Knowledge of office management municipal government protocols policies and procedures.

Technical knowledge of court procedures legal terminology legal documents and statutory limitations.

Knowledge of business English and accounting functions.

Strong interpersonal and communication skills with the ability to field and manage challenging interactions.

Experience working collaboratively with internal teams and external stakeholders.

Ability to exercise sound judgment prioritize effectively and align activities with corporate goals.

Proven ability to compose correspondence reports and technical documents from general instruction.

Experience supervising and coaching staff including oversight of workflow and performance.

Ability to maintain strict confidentiality and handle sensitive information appropriately.

Proficiency in computer applications including word processing spreadsheets and office administration systems.

Working / Other Conditions

Work is performed primarily in an office setting within City facilities.

Requires high levels of visual auditory and concentration demands particularly when recording transcribing and editing documents.

Frequent interruptions in workflow may impact concentration and time management.

Additional Requirements :

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Reginas Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies skills and knowledge.

At City of Regina we offer competitive compensation health and wellness benefits and growth through educational support and inhouse courses. If youre passionate about public service and making a difference apply now!

For detailed job descriptionsClick here CBAs and application tips visit our Applicant & Job Resources page.

Note : Only applications submitted via our online application system are accepted

Required Experience :

Unclear Seniority

Key Skills

Experience : years

Vacancy : 1

Monthly Salary Salary : 65545 - 87432

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