Senior Office Administrator

LaPrairie Group; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in Calgary is seeking a Senior Office Administrator to provide comprehensive administrative support. This role involves managing office tasks, facilitating communication, and ensuring a smooth operation of the office environment. The ideal candidate will thrive in a dynamic setting, demonstrating strong organizational skills and the ability to work independently. Join a family-owned group with over 42 years of service in various industries.

Qualifications

• 3-5 years of experience in administration or communications.
• Excellent writing skills with proper spelling and grammar.

Responsibilities

• Provide quality administrative support to the executive team.
• Coordinate office management and reception duties.
• Assist with planning and execution of events.

Skills

Writing

Time Management

Independent Work

Education

Post-secondary degree in Communications, Business, or related field

Tools

Microsoft Office

Job description

LaPrairie Group of Companies is looking for an Senior Office Administrator to join its team in downtown Calgary, Alberta.

The Senior Office Administrator is responsible for a wide variety of administrative duties in support of LAPRAIRIE's several operating divisions across North America.

In this role, you will facilitateexecutive assistance, general administration, office management and reception duties.

These duties will be completed at the front-facing Reception desk.

We are looking for a candidate who is experienced in the duties outlined below and who is comfortablemanaging multiple tasks and projects at once, and thrives working independently.

Job Responsibilities

General Administration Duties

• Provide quality administrative support to the executive team and management.
• Collaborate with multiple LaPrairie team members and departments on projects as required.
• Complete accounting coding tasks and data entry.
• Maintain administrative procedures and manuals.
• Maintain a high level of confidentiality in all interactions.
• Review documentation for correct formatting, content, grammar, spelling and make edits as required.
• Draft, format, and edit company communications including memos, letters etc., for approval.
• Order business cards and company promotional materials as requested.
• Assist with the planning and execution of events.

Office Management / Reception Duties

• Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
• Ensure office is kept clean and orderly.
• Coordinate domestic and international shipments.
• Order office supplies and maintain supply inventory.
• Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
• Facilitate Office safety program and coordinate online training.

Requirements

• 3-5 years of experience working in administration and / or communications.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Independent worker with superior time management skills.
• Able to prioritize tasks and complete duties with minimal supervision.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• High level of sound and independent judgment, reasoning, and discretion.
• Post-secondary degree, diploma or designation relating to Communications, Business, Business Administration, or another related field.

Please note, this is an in-office position. Work-from-home arrangements are not being offered at this time.

LaPrairie Group of Companies (LAPRAIRIE)is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 42 years.

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