Senior Legal Assistant - Immigration Law, Client-Focused

bdo; Vancouver; On-site; CAD 67,000 - 101,000; Full time

Job summary

BDO is seeking a Senior Legal Assistant in Vancouver to support lawyers in BDO Law's Immigration Law practice. You will prepare, scan, and organize application packages, manage files and calendars, and assist with billing to ensure timely, accurate service for clients and government agencies.

The role requires strong attention to detail, excellent communication, and the ability to work independently in a fast-paced, client-focused environment, collaborating with internal teams to keep matters

Qualifications

• Experience as a Legal Administrative Assistant in a law firm or professional services environment.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong calendar management and follow-up skills.
• Experience with billing, accounts receivable, and work-in-progress tracking is an asset.
• Proficiency with Microsoft Office, Outlook, document management systems, and legal practice management software.
• Ability to work independently, exercise discretion, and maintain confidentiality.

Responsibilities

• Respond to client and internal inquiries in a professional, timely, and courteous manner.
• Manage administrative matters for the practice, including opening files, maintaining records, organizing correspondence, and ensuring documents are properly saved and tracked.
• Prepare, scan, copy, assemble, and organize application packages, binders, and supporting materials.
• Assist with billing, including preparing draft invoices, reviewing time entries, coordinating billing information, and following up as required.
• Track accounts receivable, work in progress, and outstanding billing items, and provide regular updates to the lawyers or practice leads.
• Manage a busy and frequently changing calendar, including scheduling client calls, internal meetings, deadlines, reminders, and follow-ups.
• Monitor key dates and deadlines and proactively flag upcoming priorities.
• Maintain organized electronic and physical files in accordance with firm procedures.
• Coordinate document execution, courier packages, filing materials, and other administrative logistics.
• Liaise with clients, team members, accounting, and other internal departments as needed.
• Support the lawyer and broader team with general administrative duties and special projects.
• Anticipate practice needs, identify gaps, and take proactive steps to keep matters moving forward.

Skills

Organizational skills

Communication skills

Attention to detail

Calendar management

Tools

Microsoft Office

Outlook

Document management systems

Legal practice management software

Job description

BDO is seeking a Senior Legal Assistant in Vancouver to support lawyers in BDO Law's Immigration Law practice. You will prepare, scan, and organize application packages, manage files and calendars, and assist with billing to ensure timely, accurate service for clients and government agencies.

The role requires strong attention to detail, excellent communication, and the ability to work independently in a fast-paced, client-focused environment, collaborating with internal teams to keep matters