Legal Assistant

Hall & Larocque LLP; Vancouver; On-site; CAD 45,000 - 70,000; Full time

Job summary

Hall & Larocque LLP, a 100% Indigenous-owned law firm based in Vancouver, BC, is seeking a Legal Assistant to support the legal team in managing case files, drafting documents, coordinating meetings, and assisting lawyers in daily practice. The role involves document preparation, client interaction, and research within Indigenous and business law contexts.

The successful candidate will have a legal assistant certificate or diploma, strong organizational skills, and experience with court filings.

Qualifications

• Certificate or Diploma from a recognized Legal Assistant program in Canada.
• Previous experience as a Legal Assistant, Paralegal, or in a similar administrative role is preferred.
• Strong organizational and time-management skills.
• Familiarity with court filings and procedures (BCSC and Federal Court) is an asset.
• Knowledge or interest in Indigenous law and business law is a plus.

Responsibilities

• Assist in drafting, formatting, and proofreading legal documents and correspondence.
• Organize and maintain client files and file documents with government agencies and courts.
• Manage calendars, meetings, travel, and court dates for the legal team.
• Coordinate communication with clients, experts and opposing counsel; assist with billing and time tracking.
• Conduct legal research and support trial preparation by organizing exhibits and discovery documents.

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Education

Certificate or Diploma in Legal Assistant program (Canada)

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Legal practice management software

Job description

Hall & Larocque LLP is a 100% Indigenous-owned law firm based in Vancouver, British Columbia (with offices in Winnipeg and Vancouver), dedicated to empowering Indigenous communities, businesses, and entrepreneurs. We blend legal expertise with a profound respect for Indigenous rights, offering innovative solutions and collaborative advice to Indigenous governments, businesses, and entrepreneurs.

As we continue to grow, we are seeking a Legal Assistant to join our team and provide support in delivering exceptional legal services to our clients. This position offers an exciting opportunity to be part of a collaborative and dynamic environment, while gaining valuable experience in the areas of Indigenous law and business law.

The Role:

We are looking for a highly organized and motivated Legal Assistant to support our legal team in Vancouver. The ideal candidate will be a proactive team player with excellent administrative skills and a strong interest in the legal field. You will assist in various legal tasks, including managing case files, preparing legal documents, coordinating meetings, and providing support to lawyers in their day-to-day practice.

The Work:

1. Legal Document Preparation and Management:

• Assist in the drafting, formatting, and proofreading of legal documents, including contracts, briefs, agreements, and correspondence.
• Organize and maintain client files, ensuring all documents are accurately filed and easily accessible.
• Prepare and file legal documents with government agencies and courts as required.
• Assist with document review and research for legal projects and case preparation.

2. Administrative Support:

• Manage calendars and schedule meetings, appointments, travel, and court dates for the legal team.
• Coordinate communication with clients, experts, and opposing counsel.
• Assist with billing, time tracking and other administrative tasks.
• Prepare and maintain internal reports and documentation.

3. Client Interaction:

• Communicate with clients and stakeholders to gather information and provide updates
• Provide excellent client service by maintaining professionalism and confidentiality.
• Help schedule client consultations and ensure all necessary documents are prepared for meetings.

4. Legal Research and Case Support:

• Conduct legal research and assist with the preparation of case files.
• Provide support in trial preparation, including organizing exhibits and preparing discovery documents.
• Stay up to date with legal trends and support the legal team with relevant information and resources.
• Work closely with lawyers and other team members to ensure efficient operations and high-quality legal services.
• Participate in team meetings and assist with various office projects as required.

Qualifications:

• Certificate or Diploma from a recognized Legal Assistant program in Canada.
• Previous experience as a Legal Assistant, Paralegal, or in a similar administrative role in a law firm environment is preferred.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with legal practice management software is an asset.
• Familiarity with court filings, deadlines, and procedures (BCSC and Federal Court) is an asset.
• Knowledge or interest in Indigenous law and business law is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A positive, collaborative attitude and the ability to work independently.

Compensation:

• $45,000 - $70,000 salary

Note: Hall & Larocque is an equal-opportunity employer, and while we do not discriminate, we encourage Indigenous applicants to apply. Only candidates selected for an interview will be contacted. We appreciate your interest in joining Hall & Larocque LLP.