Administrative Assistant

Borden Ladner Gervais LLP (BLG); Vancouver; On-site; CAD 48,000 - 59,000; Full time

Job summary

A leading law firm is seeking an Administrative Assistant in Vancouver. This role involves performing administrative tasks, handling file management, and providing exceptional client service. The position requires a Legal Administrative Assistant certificate and 1-2 years of office experience, preferably in a law firm. Candidates should possess strong knowledge of Microsoft Office and effective communication skills. A commitment to diversity and an inclusive culture is embraced at the firm.

Qualifications

• 1-2 years office experience in a professional services or law firm environment.
• Knowledge of Client Management System considered an asset.
• Strong written and oral communication skills with excellent interpersonal skills.

Responsibilities

• Perform administrative and file management tasks under supervision.
• Assist in the billing process including pulling pre-bills and finalizing invoices.
• Communicate efficiently with Lawyers and other professionals.

Skills

Microsoft Office suite software

iManage

Client Management System

Written and oral communication

Interpersonal skills

Initiative and self-starter

Attention to detail

Teamwork

Client service delivery

Education

Legal Administrative Assistant certificate

Job description

Join to apply for the Administrative Assistant role at Borden Ladner Gervais LLP (BLG)

Role Overview

The Administrative Assistant will perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.

Responsibilities

Administration and File Management

• Scanning and saving work to the document management system (iManage)
• Photocopying and faxing documents
• Receive and process file management requests
• Re-open files on the system and order file retrieval from storage
• Add adverse/allied parties to existing files
• Open new file folders and label accordingly
• Return or add documents to existing client files
• Prepare engagement letters as instructed by the Lawyers, Law Clerks and/or Practice Assistants
• Handle and administer closed files as requested using established file closing procedures
• Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date including printing and e‑filling
• Assist in billing process including pulling pre‑bills, proof‑reading and completing minor edits on pre‑bills, finalizing invoices and preparing cover letters
• Assist with Know Your Client procedures and conflict checking procedures
• Monitor conflict search reports
• Adding and editing contacts in Client Relationship Manager
• Taking and acting on instructions
• Track time spent on all the various administrative tasks for internal reporting purposes
• All other duties as requested

Client Service

• Deal with any Lawyers, Law Clerks and Practice Assistants enquiries in a prompt and efficient manner
• Communicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issues
• Consistently and appropriately update Legal Support Team on progress where appropriate
• Work with Legal Support Team to offer assistance wherever possible

Qualifications

• Legal Administrative Assistant certificate from an accredited program
• 1 to 2 years office experience, preferably in a professional services or law firm environment
• Strong knowledge of Microsoft Office suite software (e.g. Word, Excel, PowerPoint); iManage experience considered an asset
• Knowledge of Client Management System and Client Relationship Manager programs considered an asset
• Strong written and oral communication skills with excellent interpersonal skills
• Self‑starter with ability to take initiative, work under pressure and meet strict deadlines
• Demonstrated ability to pay close attention to detail
• Ability to work well in a team environment
• Ability to deliver excellent client service

The expected salary range for this position is $48,000 - $59,000, depending on level of experience, region/location, and other factors.

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Law Practice

Location: Burnaby, British Columbia, Canada