Senior Immigration Law Assistant - Client-Focused

BDO Law LLP; Vancouver; On-site; CAD 67,000 - 101,000; Full time

Job summary

BDO Law LLP in Vancouver is seeking a Senior Legal Assistant to join our Immigration Law practice. You will support lawyers and immigration professionals with high-quality legal and administrative services, handling inquiries, file management, and preparation of application packages.

This fast-paced role requires exceptional attention to detail, calendar management, Billing support, and coordination with clients and internal teams.

Qualifications

• Previous experience as a Legal Administrative Assistant, preferably in a law firm or professional services environment.
• Strong organizational skills and the ability to manage multiple priorities in a hectic and deadline-driven practice.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong calendar management and follow-up skills.
• Experience with billing, accounts receivable, and work-in-progress tracking is an asset.
• Proficiency with Microsoft Office, Outlook, document management systems, and legal practice management software.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Professional, client-service oriented, and calm under pressure.
• A proactive mindset with the ability to identify what needs to be done and follow through.

Responsibilities

• Respond to client and internal inquiries in a professional, timely, and courteous manner.
• Manage administrative matters for the practice, including opening files, maintaining records, organizing correspondence, and ensuring documents are properly saved and tracked.
• Prepare, scan, copy, assemble, and organize application packages, binders, and supporting materials.
• Assist with billing, including preparing draft invoices, reviewing time entries, coordinating billing information, and following up as required.
• Track accounts receivable, work in progress, and outstanding billing items, and provide regular updates to the lawyers or practice leads.
• Manage a busy and frequently changing calendar, including scheduling client calls, internal meetings, deadlines, reminders, and follow-ups.
• Monitor key dates and deadlines and proactively flag upcoming priorities.
• Maintain organized electronic and physical files in accordance with firm procedures.
• Coordinate document execution, courier packages, filing materials, and other administrative logistics.
• Liaise with clients, team members, accounting, and other internal departments as needed.
• Support the lawyer and broader team with general administrative duties and special projects.
• Anticipate practice needs, identify gaps, and take proactive steps to keep matters moving forward.

Skills

Legal Administrative Assistant

Organizational skills

Written and verbal communication

Attention to detail

Calendar management

Billing experience

Microsoft Office / Outlook

Confidentiality

Tools

Microsoft Office

Outlook

Document management systems

Legal practice management software

Job description

BDO Law LLP in Vancouver is seeking a Senior Legal Assistant to join our Immigration Law practice. You will support lawyers and immigration professionals with high-quality legal and administrative services, handling inquiries, file management, and preparation of application packages.

This fast-paced role requires exceptional attention to detail, calendar management, Billing support, and coordination with clients and internal teams.