Senior Legal Assistant, Immigration Law

bdo; Vancouver; Presencial; CAD 67.000 - 101.000; Jornada completa

Descripción de la vacante

BDO is seeking a Senior Legal Assistant in Vancouver to support lawyers in BDO Law's Immigration Law practice. You will prepare, scan, and organize application packages, manage files and calendars, and assist with billing to ensure timely, accurate service for clients and government agencies.

The role requires strong attention to detail, excellent communication, and the ability to work independently in a fast-paced, client-focused environment, collaborating with internal teams to keep matters

Formación

• Experience as a Legal Administrative Assistant in a law firm or professional services environment.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong calendar management and follow-up skills.
• Experience with billing, accounts receivable, and work-in-progress tracking is an asset.
• Proficiency with Microsoft Office, Outlook, document management systems, and legal practice management software.
• Ability to work independently, exercise discretion, and maintain confidentiality.

Responsabilidades

• Respond to client and internal inquiries in a professional, timely, and courteous manner.
• Manage administrative matters for the practice, including opening files, maintaining records, organizing correspondence, and ensuring documents are properly saved and tracked.
• Prepare, scan, copy, assemble, and organize application packages, binders, and supporting materials.
• Assist with billing, including preparing draft invoices, reviewing time entries, coordinating billing information, and following up as required.
• Track accounts receivable, work in progress, and outstanding billing items, and provide regular updates to the lawyers or practice leads.
• Manage a busy and frequently changing calendar, including scheduling client calls, internal meetings, deadlines, reminders, and follow-ups.
• Monitor key dates and deadlines and proactively flag upcoming priorities.
• Maintain organized electronic and physical files in accordance with firm procedures.
• Coordinate document execution, courier packages, filing materials, and other administrative logistics.
• Liaise with clients, team members, accounting, and other internal departments as needed.
• Support the lawyer and broader team with general administrative duties and special projects.
• Anticipate practice needs, identify gaps, and take proactive steps to keep matters moving forward.

Conocimientos

Organizational skills

Communication skills

Attention to detail

Calendar management

Herramientas

Microsoft Office

Outlook

Document management systems

Legal practice management software

Descripción del empleo

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Vancouver office is looking for a Senior Legal Assistant to join BDO Law's Immigration Law practice.

As part of a collaborative and client-focused team, you will play a key role in supporting lawyers and immigration professionals with the delivery of high-quality legal and administrative services. This position offers the opportunity to work on a broad range of immigration matters while building strong relationships with clients, government agencies, and internal stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and contribute to delivering an outstanding client experience while owning the following responsibilities:

• Respond to client and internal inquiries in a professional, timely, and courteous manner.
• Manage administrative matters for the practice, including opening files, maintaining records, organizing correspondence, and ensuring documents are properly saved and tracked.
• Prepare, scan, copy, assemble, and organize application packages, binders, and supporting materials.
• Assist with billing, including preparing draft invoices, reviewing time entries, coordinating billing information, and following up as required.
• Track accounts receivable, work in progress, and outstanding billing items, and provide regular updates to the lawyers or practice leads.
• Manage a busy and frequently changing calendar, including scheduling client calls, internal meetings, deadlines, reminders, and follow-ups.
• Monitor key dates and deadlines and proactively flag upcoming priorities.
• Maintain organized electronic and physical files in accordance with firm procedures.
• Coordinate document execution, courier packages, filing materials, and other administrative logistics.
• Liaise with clients, team members, accounting, and other internal departments as needed.
• Support the lawyer and broader team with general administrative duties and special projects.
• Anticipate practice needs, identify gaps, and take proactive steps to keep matters moving forward.

How do we define success for your role?

You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration

You understand your client's industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work

You identify, recommend, and are focused on effective service delivery to your clients

You share in an inclusive and engaging work environment that develops, retains & attracts talent

You actively participate in the adoption of digital tools and strategies to drive an innovative workplace

You grow your expertise through learning and professional development

You embody BDO's people-first culture by doing work with genuine care, focusing on what matters, and embracing what's next - collaborating with purpose, supporting others, and contributing to meaningful outcomes for clients and colleagues.

Your experience and education:

• Previous experience as a Legal Administrative Assistant, preferably in a law firm or professional services environment.
• Strong organizational skills and the ability to manage multiple priorities in a hectic and deadline-driven practice.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong calendar management and follow-up skills.
• Experience with billing, accounts receivable, and work-in-progress tracking is an asset.
• Proficiency with Microsoft Office, Outlook, document management systems, and legal practice management software.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Professional, client-service oriented, and calm under pressure.
• A proactive mindset with the ability to identify what needs to be done and follow through.

The expected range of compensation for this role is $67,000 - $101,000 annually .

Why BDO?

Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars- Do work with genuine care, Do what matters with purpose, and Do what's next - shaping how we support our people, serve our clients, and grow together.

Our firm is committed to providing an environment where you can be successful in the following ways:

We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

We help you become a better pr