Legal Administrative Assistant — Detail-Driven & Organized

BRIGHTER STAFFING AGENCY; Vancouver; On-site; CAD 42,000 - 62,000; Full time

Job summary

Brighter Staffing Agency is seeking a highly organized Legal Administrative Assistant to support our legal team in Vancouver, BC. This full-time, permanent role requires meticulous document preparation, accurate proofreading, and confidential filing to safeguard sensitive information.

You will draft and format deeds, wills, affidavits and briefs, schedule appointments, manage filing systems, coordinate communications between departments, and assist during court or meetings with notes.

Qualifications

• 2+ years of experience as a Legal Administrative Assistant or similar role.
• Knowledge of legal terminology and procedures.
• Proficiency in MS Office and legal software.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Diploma or certificate in legal administration or related field is an asset.

Responsibilities

• Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Schedule appointments, meetings and conferences for employer
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
• Determine and establish office procedures and routines
• May supervise and train other staff in procedures and in the use of current software
• May attend court, meetings or conferences to take notes, minutes and dictation
• May perform other general office work as required including preparing financial statements.

Skills

Legal terminology

MS Office

Attention to detail

Time management

Communication

Discretion

Education

Diploma or certificate in legal administration

Tools

Legal software

Job description

About the job Legal Administrative Assistant

Position:Legal Administrative Assistant

Position Overview:

We are currently seeking a highly organized and detail-oriented Legal Secretary to join our team. The successful candidate will provide administrative support to our legal team and assist in the smooth operation of our office. This is a full-time, permanent position based in Vancouver, BC.

Key Responsibilities:

• Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Schedule appointments, meetings and conferences for employer
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations
• Determine and establish office procedures and routines
• May supervise and train other staff in procedures and in the use of current software
• May attend court, meetings or conferences to take notes, minutes and dictation
• May perform other general office work as required including preparing financial statements.

Qualifications:

- Minimum of 2 years of experience as aLegal Administrative Assistant or similar role

- Knowledge of legal terminology and procedures

- Proficiency in MS Office and legal software

- Excellent organizational and time-management skills

- Strong attention to detail and accuracy

- Ability to handle confidential information with discretion

- Excellent communication and interpersonal skills

- Ability to work independently and as part of a team

- Diploma or certificate in legal administration or related field is an asset

If you are a motivated and dedicated individual with a passion for the legal industry, we would love to hear from you! Please submit your resume and cover letter to apply for this exciting opportunity. We thank all applicants for their interest, however, only those selected for an interview will be contacted.