Senior Executive Support & Coordination Specialist

Britespan Building Systems Inc; Wingham; On-site; CAD 70,000 - 80,000; Full time

Job summary

Britespan Building Systems Inc. is seeking an Executive Admin to deliver senior-level administrative and business support to the President and Executive Leadership Team at Head Office, Wingham.

The role demands an exceptionally organized, proactive professional who can anticipate needs, manage competing priorities and maintain the highest level of discretion and confidentiality while interacting with senior leaders, employees, customers and external partners.

Qualifications

• Diploma or degree in Business Administration, Executive Administration, Office Administration or related discipline preferred; equivalent senior-level experience will be considered.

Responsibilities

• Provide high-level administrative and business support to the President and Executive Leadership Team.
• Proactively manage executive calendars, meetings, appointments and competing priorities.
• Coordinate executive travel, accommodations, itineraries and related arrangements.
• Draft, review and prepare professional correspondence on behalf of executives.
• Maintain confidential executive records and documentation.
• Attend meetings and prepare minutes, summaries and action items.
• Support cross-functional communication across departments and stakeholders.

Skills

Organizational skills

Time-management

Discretion

Communication

Problem-solving

Prioritization

Executive-facing communication

Attention to detail

Cross-functional coordination

Accountability

Adaptability

Independent initiative

Education

Diploma or degree in Business Administration or Executive Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Microsoft Dynamics

Power BI

Smartsheet

Job description

Britespan Building Systems Inc. is seeking an Executive Admin to deliver senior-level administrative and business support to the President and Executive Leadership Team at Head Office, Wingham.

The role demands an exceptionally organized, proactive professional who can anticipate needs, manage competing priorities and maintain the highest level of discretion and confidentiality while interacting with senior leaders, employees, customers and external partners.