Executive Support & Administrative Specialist

Wilkinson & Company LLP; Kingston; On-site; CAD 45,000 - 60,000; Full time

Job summary

Wilkinson & Company LLP in Kingston invites an Administrative Assistant to join our team. This role combines administrative duties with executive-level support, ensuring the efficient operation of daily office tasks and providing high-level support to firm leadership.

We offer a collaborative environment at a respected Ontario regional firm with opportunities for professional growth. The position is full-time, on-site, 7 hours per day, 35 hours weekly, with overtime around month-end and

Qualifications

• Completion of a Business or Office Administration Diploma or related experience is an asset.
• 3–5 years in administrative roles; 1–2 years executive-level support preferred.
• Experience in accounting, legal, or financial services settings is an asset.
• Strong oral and written communication with strong attention to detail.
• Proficiency in Microsoft Office Suite and the desire to learn new software.

Responsibilities

• Proofread and finalize financial statements and client letters.
• Archive tax documents and working papers in a paperless system.
• Respond to CRA queries and submit forms electronically.
• Assist clients, lawyers, and bankers with document requests.
• Manage mail handling, bank deposits, and courier deliveries.
• Schedule meetings and coordinate internal logistics.
• Manage executive calendars and scheduling.
• Coordinate meetings, briefings, and travel.
• Draft and edit correspondence for partners.
• Track deadlines and maintain progress spreadsheets.
• Prepare, finalize, and archive invoices.

Skills

Strong communication

Calendar management

Attention to detail

Organization

Confidential information handling

Education

Business or Office Administration Diploma

Tools

Microsoft Office Suite

Job description

Wilkinson & Company LLP in Kingston invites an Administrative Assistant to join our team. This role combines administrative duties with executive-level support, ensuring the efficient operation of daily office tasks and providing high-level support to firm leadership.

We offer a collaborative environment at a respected Ontario regional firm with opportunities for professional growth. The position is full-time, on-site, 7 hours per day, 35 hours weekly, with overtime around month-end and