Strategic Executive Assistant to the CEO

Socket.dev; Kitchener; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Dental care

Extended health care

Vision care

Extensive EFAP program

Virtual Urgent Care

Job summary

Kingsley Management Inc. seeks an experienced Executive Assistant to support the CEO in a fast-paced, high-trust environment. The role emphasizes managing priorities, anticipating needs, and coordinating information to keep the CEO focused.

The successful candidate will thrive under pressure, take ownership, and partner with senior leadership on strategic initiatives while maintaining discretion with confidential information.

Qualifications

• 5+ years of experience as an Executive Assistant.
• Experience supporting a CEO or other senior executive.
• Excellent written and verbal communication skills.
• Discretion handling confidential information.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Monitor CEO email and communications; draft correspondence.
• Coordinate internal and external meetings with leaders and stakeholders.
• Prepare agendas, presentations, briefing materials, and reports.
• Attend leadership meetings; take minutes and track actions.
• Support projects and strategic initiatives with timelines and deliverables.
• Create and manage an organized digital file structure.
• Manage expense reporting and administrative tasks for the CEO.
• Coordinate domestic and international travel.

Skills

Calendar management

Travel coordination

Email management

Meeting scheduling

Executive support

Project coordination

Documentation management

Expense reporting

Discretion & confidentiality

Microsoft Office

Outlook

Communication skills

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Kingsley Management Inc. seeks an experienced Executive Assistant to support the CEO in a fast-paced, high-trust environment. The role emphasizes managing priorities, anticipating needs, and coordinating information to keep the CEO focused.

The successful candidate will thrive under pressure, take ownership, and partner with senior leadership on strategic initiatives while maintaining discretion with confidential information.