Senior Executive Assistant to Infrastructure Leadership

Canada Infrastructure Bank; Toronto; Sur place; CAD 90 000 - 120 000; Plein temps

Résumé du poste

Canada Infrastructure Bank in Toronto is seeking an Executive Assistant to support the leader of the Commercial Infrastructure team. You will manage calendars, coordinate meetings with stakeholders and government officials, handle email and expense processes, and track key deliverables.

The ideal candidate brings a proactive approach, strong interpersonal skills, and the ability to solve problems in a fast-paced, confidential environment. Occasional after-hours support may be required.

Qualifications

• Bachelor’s degree preferred, or equivalent education and experience.
• Minimum 10 years of experience supporting senior executives.
• Bilingual French and English is an asset.

Responsabilités

• Manage calendar of appointments; plan and coordinate executive schedules.
• Establish relationships with executive assistants and stakeholders.
• Keep executives informed of commitments and upcoming priorities.
• Prepare briefings and materials for scheduled meetings.
• Prioritize conflicts, handle matters expeditiously, and meet deadlines.
• Track project timelines and critical paths for executive initiatives.
• Arrange travel, itineraries, and expense reports per guidelines.
• Monitor mailbox, flag high-priority messages and respond when needed.
• Organize virtual and on-site meetings and events with stakeholders.
• Renew media subscriptions and industry memberships.
• Guide expense report processes and liaise with Corporate Finance.
• Collaborate with IT to resolve technical issues.
• Lead special projects and mentor other staff when required.

Connaissances

Calendar management

Stakeholder relations

Budget planning

Meeting coordination

Problem-solving

Discretion

Multitasking

Formation

Bachelor’s degree or equivalent

Outils

Microsoft Office

Description du poste

Canada Infrastructure Bank in Toronto is seeking an Executive Assistant to support the leader of the Commercial Infrastructure team. You will manage calendars, coordinate meetings with stakeholders and government officials, handle email and expense processes, and track key deliverables.

The ideal candidate brings a proactive approach, strong interpersonal skills, and the ability to solve problems in a fast-paced, confidential environment. Occasional after-hours support may be required.