Executive Assistant, Infrastructure

CPP Investments | Investissements RPC; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

CPP Investments in Toronto seeks an Executive Assistant for the Infrastructure team to provide day-to-day administrative support to senior leaders and the broader team in a fast-paced, global environment.

You will manage complex calendars and travel, coordinate meetings and events, prepare executive-level materials, support key internal processes, and handle highly confidential information with discretion and sound judgement.

Qualifications

• College diploma or bachelor’s degree.
• 6+ years of administrative support in a fast-paced environment.
• Experience in financial services is an asset.
• Strong written and verbal English communication.

Responsibilities

• Provides general administrative support to the Managing Director(s) and the wider team.
• Books and supports complex global travel arrangements and itineraries.
• Prepares executive and department-level documents with timely submissions.
• Manages multiple calendars and coordinates internal/external meetings and logistics.
• Coordinates departmental and team event planning as required.
• Supports onboarding of new employees joining the team.
• Collaborates with assistants, vendors, and stakeholders to schedule meetings/events.
• Ensures teams are prepared for meetings and action items are tracked.
• Handles highly sensitive and confidential matters with discretion.

Skills

Calendar management

Communication

Multi-tasking

Discretion

Education

College diploma or bachelor's degree

Tools

MS Office Suite

Job description

Purpose.Performance. People.

Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide.

For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here,you’llcontribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global environment.

You will manage complex calendars and travel, coordinate meetings and events, prepare executive-level materials, support key internal processes, and handle sensitive information with discretion and sound judgement.

The Team

Real Assets invests globally across real estate, infrastructure and the energy sector, with a focus on long-term growth and sustainable value creation. Within Real Assets, the Infrastructure team focuses on large-scale infrastructure businesses and builds a diversified portfolio of tangible assets designed to deliver stable cash flows over the long term.

Accountabilities

• Provides general administrative support to the Managing Director(s) and to the wider team.
• Books and supports complex global travel arrangements, itineraries, or other related duties.
• Prepares Executive and Department-level documents and ensures submissions are delivered on a timely basis, with meticulous attention to detail.
• Proactively manages multiple calendars, including scheduling internal and external meetings, room bookings and calls, and works with global departments/offices to coordinate logistics.
• Coordinates the departmental and team event planning process, as required.
• Supports the onboarding of new employees joining the team.
• Works closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events.
• Work closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
• Ensures team members are prepared for all meetings and carry-forward action items.
• Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.

Qualifications

• College diploma or bachelor’s degree
• 6+ years administrative support with experience working in a fast-paced, professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar management, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• In-depth knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Coordinates and performs critical internal processes for the team.

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself tohigh standardsin a collaborative, performance-driven environment.

We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed toequitableaccess to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday.

CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

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