Executive Assistant to Investment Banking Leaders Toronto

TD Bank Group; Toronto; On-site; CAD 55,000 - 80,000; Full time

Job summary

TD Bank Group in Toronto is seeking an Executive Assistant to provide high-level administrative support to Investment Banking Managing Directors and teams. The role involves calendar control, travel logistics, expense processing, and event coordination while maintaining confidentiality and professional discretion.

The ideal candidate has 5+ years of experience, advanced MS Office skills, and strong communication with the ability to multitask under pressure.

Qualifications

• High school diploma with over 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
• Ability to think strategically and multi-task while able to meet conflicting deadlines.
• Experience coordinating travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively.
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.

Responsibilities

• Own and maintain calendar management for Investment Banking Managing Directors and troubleshoot conflicts with creative solutions.
• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties.
• Process expenses for teams and ensure timely completion.
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
• Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities.
• Provide vacation/temporary coverage for colleagues, supporting additional leaders.
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks.
• Cultivate our Culture of Care: Provide support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.
• Communicate with confidence and provide suggestions/feedback

Skills

Calendar management

Travel coordination

Expense processing

Confidentiality

Communication

Multi-tasking

Strategic thinking

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Outlook

PowerPoint

Word

Job description

TD Bank Group in Toronto is seeking an Executive Assistant to provide high-level administrative support to Investment Banking Managing Directors and teams. The role involves calendar control, travel logistics, expense processing, and event coordination while maintaining confidentiality and professional discretion.

The ideal candidate has 5+ years of experience, advanced MS Office skills, and strong communication with the ability to multitask under pressure.