Executive Assistant I: Multi-Executive Support

TD; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Job summary

TD Bank Group in Mississauga, Ontario, is seeking an Executive Assistant to provide dedicated support for several executives, manage calendars, coordinate travel, and handle expenses with confidentiality. The role requires strong organizational and communication skills and the ability to work across teams in a fast-paced environment.

We value independence and collaboration, offer opportunities for growth, and emphasize a culture of care.

Qualifications

• High school diploma with 3 to 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Executive Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment.
• Experience coordinating travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountabilities while simultaneously managing leaders’ administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.

Responsibilities

• Own and maintain calendar management for multiple leaders and troubleshoot conflicts with creative solutions.
• Coordinate travel for leaders, including national and international travel arrangements and meeting rescheduling.
• Process expenses for teams ensuring timely completion.
• Assist with onboarding/offboarding activities for team members and asset management.
• Coordinate in-office or virtual meetings, townhalls or offsite events, including spaces, agendas, tech setup, and catering.
• Maintain confidentiality and assist with prioritizing emails and important tasks.
• Complete ad-hoc administrative tasks accurately (reports, invoices, communications, etc.).
• Inform the team regularly on project status and day-to-day activities.
• Provide vacation/temporary coverage for colleagues and leaders.

Skills

Microsoft Office

Outlook

PowerPoint

Word

Communication

Multitasking

Discretion

Travel coordination

Organizational skills

Policy interpretation

Education

High school diploma with 3-5 years experience

Job description

TD Bank Group in Mississauga, Ontario, is seeking an Executive Assistant to provide dedicated support for several executives, manage calendars, coordinate travel, and handle expenses with confidentiality. The role requires strong organizational and communication skills and the ability to work across teams in a fast-paced environment.

We value independence and collaboration, offer opportunities for growth, and emphasize a culture of care.