Senior Executive Assistant to CEO & Registrar (Hybrid)

Marberg Staffing; Toronto; Hybrid; CAD 56,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Marberg Staffing is seeking an Executive Assistant for a professional college in downtown Toronto. This contract role (approx. 18 months) reports to the CEO and Registrar and involves high-level confidential support, governance work, and intense calendar and meeting management.

The position is hybrid (1–2 days remote, 3–4 onsite per week) with some days onsite based on client needs. Ideal candidates have 5+ years of executive support experience and advanced MS Office skills.

Qualifications

• Post-Secondary Diploma in business administration or equivalent combination of work experience and education.
• At least 5+ years of progressive experience providing executive support to senior leadership.
• Regulatory or legal sector experience is an asset.
• Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams).
• Familiarity with PowerBI to produce reports and dashboards.

Responsibilities

• Provide high-level, confidential support to CEO and Registrar's office. Manage priorities and communications with discretion.
• Prepare, coordinate and distribute meeting materials, reports and briefing documents.
• Arrange meetings and events, handle logistics including scheduling, facilities, catering, AV and virtual arrangements; attend and minute meetings as required.
• Coordinate with CEO on calendar management; resolve conflicts and provide briefings on engagements.
• Assist with Board meeting prep and board portal administration (BoardEffect) and onboarding of new users.
• Support special projects and policy documents; data gathering and initial drafts.

Skills

Executive support

Calendar management

Stakeholder relations

Discretion & confidentiality

Professional English writing

Meeting coordination

Education

Post-Secondary Diploma in business administration

Tools

MS Office

PowerBI

BoardEffect

Job description

Marberg Staffing is seeking an Executive Assistant for a professional college in downtown Toronto. This contract role (approx. 18 months) reports to the CEO and Registrar and involves high-level confidential support, governance work, and intense calendar and meeting management.

The position is hybrid (1–2 days remote, 3–4 onsite per week) with some days onsite based on client needs. Ideal candidates have 5+ years of executive support experience and advanced MS Office skills.