Executive Office & Strategy Coordinator

Ignite Management Services; Toronto; On-site; CAD 70,000 - 110,000; Full time

Job summary

Ignite Management Services Ltd. is seeking an Executive Business Coordinator to provide high-level support to the President, enhancing strategic leadership capacity and coordinating governance, planning, and client relationships in Toronto.

This role manages the President’s calendar, travel, meetings, and executive communications; plans events; maintains records; and collaborates with senior leaders to drive organizational priorities.

Qualifications

• Diploma or bachelor's degree in Business Administration, Communications, Management, Public Administration, or related field.
• At least five years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
• Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
• Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
• Experience handling confidential information with discretion and sound judgment.

Responsibilities

• Manage the President’s calendar, travel, meetings, and recurring commitments.
• Prepare agendas, reports, presentations, briefing materials, and meeting documentation.
• Coordinate governance, planning processes, and leadership meetings.
• Support Ignite team activities, events, and internal coordination tasks.
• Draft executive communications and maintain profiles, bios, and related content.

Skills

Executive support

Calendar management

Stakeholder coordination

Written communication

Organizational skills

Education

Bachelor's/Diploma in Business Administration or related field

Tools

Microsoft 365

PowerPoint

Excel

Outlook

Teams

Job description

Ignite Management Services Ltd. is seeking an Executive Business Coordinator to provide high-level support to the President, enhancing strategic leadership capacity and coordinating governance, planning, and client relationships in Toronto.

This role manages the President’s calendar, travel, meetings, and executive communications; plans events; maintains records; and collaborates with senior leaders to drive organizational priorities.