Senior Executive Assistant — Nuclear Project Leadership

Aecon Concessions; Pickering; On-site; CAD 70,000 - 100,000; Full time

Job summary

Aecon Concessions is seeking an Executive Assistant for the CanAtom project in Pickering, ON. You will provide day-to-day support to the senior leadership team, manage calendars, coordinate meetings, travel, events, and document approvals, working closely with CanAtom offices.

The role requires 7–10 years of senior administrative experience, proficiency with SAP Concur and Microsoft Office, and the ability to operate on site in Pickering with occasional travel to Whitby.

Qualifications

• Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field.
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Responsibilities

• Manage Outlook calendars for 3-4 senior leaders, coordinating with leaders, client, and home offices.
• Plan monthly Steering Committee and Senior Leadership Team meetings, including attendance and events.
• Lead site-wide luncheon celebrations 3-4 times per year on the project.
• Coordinate with home offices for events involving project leadership.
• Coordinate approvals of project documents.
• Plan and book travel for executives visiting the project.
• Lead collection of materials and scheduling for quarterly audits (RRB).
• Guide project administrators and cover vacations/sick days as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

Stakeholder communication

Office software

Education

Diploma or post-secondary education in Administration / Executive Office Administration / Secretarial Studies

Tools

Concur SAP

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Aecon Concessions is seeking an Executive Assistant for the CanAtom project in Pickering, ON. You will provide day-to-day support to the senior leadership team, manage calendars, coordinate meetings, travel, events, and document approvals, working closely with CanAtom offices.

The role requires 7–10 years of senior administrative experience, proficiency with SAP Concur and Microsoft Office, and the ability to operate on site in Pickering with occasional travel to Whitby.