Executive Assistant to Senior Leadership

Aecon Group Inc.

Pickering

On-site

CAD 70,000 - 100,000

Full time

8 days ago

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Job summary

Aecon Group Inc. is seeking an experienced Executive Assistant to support senior leadership on the CanAtom project in Pickering, Ontario.

You will manage calendars, coordinate meetings, travel, and document approvals while partnering with home offices and clients to keep leaders aligned and informed. Reporting to the Senior Project Director, you will organize governance events, audits, and travel logistics, ensuring smooth operations on a high-profile infrastructure program with a focus on

Qualifications

7–10 years of executive or senior-level administrative support.
Experience supporting senior leadership and managing complex calendars.
Experience with travel management agencies and corporate travel processes.

Responsibilities

Manage calendars for 3–4 senior leaders and coordinate with clients and home offices.
Plan monthly Steering Committee and Senior Leadership Team meetings with attendees and travel.
Lead site-wide luncheon celebrations 3–4 times per year.
Coordinate with home offices for events involving project leadership.
Coordinate approvals of project documents.
Plan and book executive travel and associated arrangements.
Coordinate materials and scheduling for Refurbishment Review Board audits.
Guide project administrators and provide coverage planning.