Senior Executive Assistant - Hybrid & Strategic Initiatives

Canadian-Centre-On-Substance-Abuse; Ottawa; Hybrid; CAD 50,000 - 57,000; Full time

Benefits offered by this job

Flex hybrid work model

On-site 2–3 days/week

Job summary

Canadian Centre on Substance Use and Addiction (CCSA) is seeking an Executive Assistant to support the Executive Office. The role manages calendars, coordinates travel, drafts correspondence and minutes, and assists in strategic initiatives.

You will work with senior leaders and external partners, including government offices, in a flex-hybrid environment in Canada. Eight to ten years of administrative experience, a business administration diploma, and strong MS Office/Adobe Acrobat skills are

Qualifications

• Eight to 10 years of progressive administrative assistant experience.
• Minimum four years as an executive assistant to a senior executive.
• Completion of a three-year college program in business administration or equivalent professional practice in the administrative field.
• Ability to communicate effectively and tactfully with staff, Board members, senior government officials and the public.
• Knowledge of formal and informal protocols and methods of supporting senior management level positions.
• Strong organizational and customer service skills.
• Proactive, independent worker while also fostering collaborative teamwork to achieve collective goals.
• Ability to work well under pressure with multiple changing demands and deadlines.
• Sound judgment, courtesy, dependability and discretion required.
• Expert knowledge of MS Office (e.g., Outlook, Word, Excel, PowerPoint) and Adobe Acrobat (e.g., PDF) is essential.
• Bilingual in English and French preferred.

Responsibilities

• Manage EO member(s)’ calendars and travel arrangements.
• Prepare meeting agendas, compile briefing materials and take minutes.
• Draft, review, format and proofread internal and external correspondence and proposals.
• Follow up on outstanding action items and ensure timely progression of deliverables.
• Provide executive-level support to other team members, as required.
• Coordinate special projects and strategic initiatives on behalf of EO member(s).
• Support events and cross-divisional initiatives and liaise with internal teams.

Skills

Communication skills

Organizational skills

Customer service

Discretion

MS Office

Adobe Acrobat

Bilingual English/French

Education

Three-year business administration program

Tools

MS Office Suite

Adobe Acrobat

Job description

Canadian Centre on Substance Use and Addiction (CCSA) is seeking an Executive Assistant to support the Executive Office. The role manages calendars, coordinates travel, drafts correspondence and minutes, and assists in strategic initiatives.

You will work with senior leaders and external partners, including government offices, in a flex-hybrid environment in Canada. Eight to ten years of administrative experience, a business administration diploma, and strong MS Office/Adobe Acrobat skills are