Executive Assistant to CEO & Leadership Team

Sinopec Canada Energy Ltd.; Calgary; On-site; CAD 90,000 - 140,000; Full time

Job summary

Sinopec Canada Energy Ltd. in Calgary is seeking an experienced Executive Assistant to provide senior-level administrative and coordination support to the CEO and senior leadership team.

You will manage complex calendars, meeting logistics, prepare minutes, and maintain confidential records and governance materials. You will also coordinate executive engagements, prepare presentations, manage SharePoint/OneDrive filing, and support corporate events, expenses, and cross‑functional collaboration

Qualifications

• 10+ years in office administration.
• Oil and gas admin experience preferred.
• Post-secondary education in Office Admin or related field.
• Bilingual English and Mandarin a plus.
• Legally eligible to work in Canada.

Responsibilities

• Plan and coordinate calendar, meetings, and events for CEO and leadership.
• Prepare minutes, records of decision, and action logs.
• Manage corporate records in SharePoint and OneDrive.
• Support executive presentations and external materials.
• Coordinate executive expenses and finance processes.
• Plan company events and town halls.

Skills

MS Office

Executive support

Communication

Discretion

Organization

Independence

Interpersonal skills

Governance experience

Education

Post-secondary in Office Admin

Tools

SharePoint

OneDrive

Teams

PowerPoint

Excel

Word

Outlook

Job description

Sinopec Canada Energy Ltd. in Calgary is seeking an experienced Executive Assistant to provide senior-level administrative and coordination support to the CEO and senior leadership team.

You will manage complex calendars, meeting logistics, prepare minutes, and maintain confidential records and governance materials. You will also coordinate executive engagements, prepare presentations, manage SharePoint/OneDrive filing, and support corporate events, expenses, and cross‑functional collaboration