Senior Executive Assistant

tricon; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

Tricon is seeking a Senior Executive Assistant to support members of the executive leadership team from our Toronto office. You will manage priorities, calendars, travel, and key communications to enable focused leadership across the organization.

Ideal candidates have 8–10+ years of senior executive support experience and strong discretion, with excellent organizational, written and verbal communication skills.

Qualifications

• 8-10+ years of progressive executive support experience for senior leaders.
• Proven discretion and judgment in handling sensitive matters.
• Strong organizational and time-management skills with attention to detail.
• Polished written and verbal communication for executive materials.

Responsibilities

• Provide proactive, high-level support to one or more executives, understanding priorities.
• Manage complex calendars, balance priorities, and coordinate internal/external commitments.
• Coordinate responses and maintain visibility of deadlines, approvals and decisions.
• Plan domestic and international travel, itineraries and expense reports.
• Deliver organized meetings, prepare agendas, presentations and reports.
• Attend meetings to capture decisions, coordinate follow-up and maintain momentum.
• Maintain secure electronic records and executive documentation.

Skills

Executive support

Calendar management

Travel coordination

Communication

Time management

Problem solving

Education

Post-secondary education in business administration

Related discipline experience

Tools

Microsoft 365

Outlook

Job description

Tricon is an owner, operator and developer of single-family rental homes in the U.S. and multi-family apartments in Canada. Our commitment to enriching the lives of our employees, residents and local communities underpins Tricon's culture and business philosophy. We provide high-quality rental housing options for families across the United States and Canada through our technology-enabled operating platform and dedicated on-the-ground operating teams. Our development programs are also delivering thousands of new rental homes and apartments as part of our commitment to help solve the housing supply shortage.

Job Description

The Senior Executive Assistant plays a central role in helping assigned members of Tricon's executive leadership team stay focused, prepared and connected. Through thoughtful coordination, sound judgment and a clear understanding of executive priorities, the Senior Executive Assistant anticipates needs, brings structure to complex schedules and keeps important commitments moving forward. They are a trusted point of connection across the organization and handles sensitive matters with professionalism and discretion.

Our Toronto corporate office is located in Bloor-Yorkville, offering a central, transit-accessible location surrounded by restaurants, shops and neighbourhood amenities.

Essential Duties and Responsibilities

Executive Support and Priority Management

• Provide proactive, high-level support to one or more executives, developing a clear understanding of their priorities, anticipating needs and helping them remain focused on their most important commitments.
• Manage complex executive calendars, balancing business priorities, resolving conflicts and coordinating commitments across internal and external stakeholders.
• Manage the flow of executive communications and incoming requests, identifying time-sensitive matters, coordinating responses and maintaining visibility of key deadlines, approvals and decisions.
• Plan domestic and international travel, including detailed itineraries, accommodations, transportation and schedule changes, and complete expense reports and corporate card reconciliations accurately and on time.

Meetings, Communications and Special Projects

• Deliver well-organized internal and external meetings, leadership sessions, off-sites and executive-sponsored events by coordinating schedules, meeting spaces, technology, catering and other logistics.
• Create, edit and refine correspondence, presentations, agendas, reports and other executive materials, ensuring each is accurate, polished and appropriate for its intended audience.
• Attend meetings as required to capture decisions and action items, coordinate follow-up and help maintain momentum on key commitments.
• Conduct research, gather information and contribute to special projects or departmental initiatives as requested.
• Maintain clear, organized and secure electronic records, correspondence and executive documentation.

Stakeholder Coordination and Executive Office Effectiveness

• Serve as a trusted point of connection between assigned executives and employees, senior leaders, external partners and other stakeholders, working closely with Executive Assistants and teams across the Company to support effective communication and collaboration.
• Identify practical opportunities to improve administrative processes, templates, tools and ways of working within the executive office.

Qualifications

• Demonstrated ability to support senior or C-suite executives with the independence, foresight, judgment and discretion required to anticipate needs and manage complex priorities.
• Excellent organizational and time-management skills, with careful attention to detail and a calm, resourceful approach to changing priorities.
• Polished written and verbal communication skills, including the ability to prepare executive-level correspondence, presentations and reports.
• Professional and collaborative interpersonal skills, with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel and Teams, and the ability to learn new systems and technology quickly.

Minimum Requirements

• 8-10+ years of progressive executive support experience, including direct support to multiple C-suite or senior executives with competing priorities in a complex corporate environment.
• Post-secondary education in business administration or a related discipline, or an equivalent combination of education and relevant experience.

Preferred Attributes

• Experience supporting senior executives in real estate, financial services, professional services or another complex corporate environment.
• Experience working across functions and coordinating with leaders and teams in multiple locations or time zones.
• Experience improving executive-office processes and using technology to increase efficiency and organization.

Work Schedule: This is a hybrid role, requiring in-of