Senior Executive Assistant

Ontario Teachers' Pension Plan Board; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading organization is seeking a Senior Executive Assistant to support the Chief Technology Officer and the Leadership Team. This role involves managing complex schedules, coordinating meetings, and providing high-level administrative support in a dynamic environment. The ideal candidate will have at least 10 years of experience and strong skills in Microsoft Office applications. Join us to make a significant impact and grow your career in a supportive and diverse workplace.

Benefits

Competitive salary and incentive

Comprehensive employer paid benefits coverage

Flexible / hybrid work environment

Numerous opportunities for professional growth and development

Retirement income through a defined benefit pension plan

Flexible Travel Program

Employee discount programs

Qualifications

• Minimum of 10 years of administrative assistance support at Executive level.
• Strong customer service orientation; a flexible and willing can-do attitude.
• Ability to maintain discretion and confidentiality at all times.

Responsibilities

• Manage complex schedules and support the Chief Technology Officer.
• Coordinate high-stakes meetings and handle intricate deliverables.
• Develop, edit, and finalize documents and presentation materials.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Calendar Management

Administrative Experience

Budgeting

Tools

Google Suite

SharePoint

Job description

The opportunity

Are you an experienced Senior Executive Assistant with a flair for providing administrative support to senior executives Join our dynamic team as we seek a driven professional to support our newly appointed Chief Technology Officer. This is your chance to work at the heart of our organization driving impactful initiatives. With unparalleled exposure to highlevel operations youll manage complex schedules support with projects coordinate highstakes meetings and be a central point in executive communication. If youre detailoriented proactive and thrive in a fastpaced environment this is the opportunity to make your mark and grow alongside industry leaders.

Who youll work with

You will report to the Chief Technology Officer and provide support to the Leadership Team as required. You will also interact with internal and external stakeholders at all levels.

What youll do

Support the Chief Technology Officer to keep him well informed of upcoming commitments and responsibilities proactively anticipating needs

Prioritize conflicting needs; handle matters expeditiously proactively and followthrough on tasks to successful completion often with deadline pressures.

Proactively create and maintain effective workflow and communications which includes the handling of a variety of projects and tasks simultaneously.

Provide assistance in handling intricate deliverables that involve coordination among various stakeholders.

Develop edit and finalize documents and presentation materials for review often on short notice

Coordinate complex international travel itineraries as required

Work in collaboration with other administrators in the department to ensure consistency in process

Plan meetings and events including budget management site selection catering and prepare monthly expense reports.

Actively manage complex calendar using knowledge of organizational and divisional timelines and priorities to effectively manage demand for time

Proactively handle schedule and coordinate priorities; identify and indicate items requiring urgent action and prioritizing other matters including preparation / coordination of materials for board meetings

Build internal and external relationships crucial to the success of the organization and the Chief Technology Officer. Develop deep understanding of the business units and departments across the organization.

Act as liaison between the Chief Technology Officer and partners at all levels both within and outside of OTPP including board members

Respond to external and internal enquiries affectively using tact diplomacy and judgment

Exercise discretion with a clear grasp of business urgency and priorities often multitasking with minimal guidance.

Perform other duties as assigned

What youll need

A minimum of 10 years of administrative assistance support at Executive level

Excellent MS Office Skills : Word Excel and PowerPoint ability to keep up to date with new technology

Ability to maintain discretion and confidentiality at all times on a wide range of issues

Ability to identify and prioritize items requiring immediate action along with any pertinent information to facilitate decision making

Strong customer service orientation; a flexible and willing can do attitude

Ability to be diplomatic tactful and use discretion in all situations with all levels of business partners

Proven ability to work independently on multiple tasks while demonstrating initiative

Demonstrated good judgment and creative analytical skills

Experience in managing a senior executives calendar using knowledge of organizational and divisional priorities to effectively manage demand for time

Excellent timemanagement interpersonal skills and ability to handle multiple tasks in a dynamic environment

Willingness to provide support outside of regular business hours when necessary

May be required to support the divisional budget process

LIVN #LIHybrid

What were offering

Payforperformance environment that offers competitive salary and incentive

Numerous opportunities for professional growth and development

Comprehensive employer paid benefits coverage

Retirement income through a defined benefit pension plan

The opportunity to invest back into the fund through our Deferred Incentive Program

A flexible / hybrid work environment combining in office collaboration and remote working

Competitive time off

Our Flexible Travel Program gives you the option to work abroad in another region / country for up to a month each year

Employee discount programs including Edvantage and Perkopolis

At Ontario Teachers diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought background and experience. Through our Diversity Equity and Inclusion strategy and our Employee Resource Groups (ERGs) we celebrate diversity and foster inclusion through events for colleagues to connect for professional development networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected accepted and empowered to be themselves. To learn more about our commitment to Diversity Equity and Inclusion check out Life at Teachers.

How to apply

Are you ready to pursue new challenges and take your career to the next level Apply today! You may be invited to complete a prerecorded digital interview as part of your application.

Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

The privacy of your personal information is important to us. Please visit our Privacy Centre to learn how we handle your personal information.

Functional Areas : Administration

Requisition ID : 6376

Required Experience :

Senior IC

Key Skills

Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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