Senior Administrative Coordinator

Jones Lang LaSalle Incorporated; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jones Lang LaSalle is seeking a Senior Administrative Coordinator to support the Leasing team in Toronto. This role involves administrative duties, data management, and coordination of meetings and travel. The ideal candidate thrives in a fast-paced environment, possesses strong organizational and communication skills, and has a collaborative spirit.

Benefits

Comprehensive and competitive benefits plan

Supportive and diverse work environment

Qualifications

• Minimum 4 years of work experience in a corporate setting.
• Experience within the real estate industry preferred.
• Ability to react quickly to a changing environment.

Responsibilities

• Provide administrative support to the Leasing Leadership Team.
• Maintain leasing status reports and accurate records.
• Handle conference coordination and team travel plans.

Skills

Organizational skills

Communication skills

Mathematical skills

Problem-solving skills

Teamwork

Tools

Word

Excel

PowerPoint

Adobe Illustrator

Yardi Systems

Job description

Senior Administrative Coordinator page is loaded

Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ427137

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking an Senior Administrative Coordinator who will work closely with the Leasing team on leasing and related activities as well as other projects on an as needed basis.

WHAT YOU’LL BE DOING

Provide administrative support to Leasing Leadership Team including Executive Vice President, National Shopping Centre Leasing and Vice Presidents, Leasing.

Provide and compile essential data to Leasing Leadership Team on Tenant Sales and Category Sales, for individual properties in an effort to maximize property performance

Maintain leasing status reports, and keep accurate records with respect to potential tenants for new and existing properties

Update and maintain leasing activity plans for shopping centres

Provide assistance and communication with Shopping Centre Managers in the region

Initiate follow-up calls with retailers on status of proposal letters, TPF’s, and legal documents (leases, lease amending agreements), as needed

Assemble property packages (property sales report, occupancy, traffic reports, etc.) for Tenant pitch decks

Participate in meetings with retailers, track opportunities within the portfolio

Meeting preparation including but not limited to ICSC conferences, conference calls, or group meetings / events, preparation and distribution of documents for meetings, assistance with selection and distribution of materials as required

Handle conference coordination and preparation, including but not limited to collaboration with marketing, booking events, handling team travel plans, securing hotels, booking dinners, assisting with booth logistics

Coordinate travel bookings, including flights, hotels, car rentals, etc; complete expense reports on a monthly basis

Manage leadership team calendars and select correspondences. Be responsible for reoccurring team meetings, take notes and minutes during meetings, circulate as needed

WHAT YOU’LL BE DOING

Minimum 4 years of work experience in corporate setting

Experience within real estate industry preferred

Familiarity with retail leasing, and reading leases preferred

The position is ideally suited for an assertive, self-directed, self-confident individual who is approachable, cheerful and achievement ordinated

Must possess excellent organizational, communication, and mathematical skills

Ability to connect quickly with people in a poised, convincing and enthusiastic way; Understanding people well and using that understanding effectively in motivating / persuading others to act, will be an important aspect of the job

Ability to work at a fast pace and cooperatively with people; Team work and collaboration and flexibility within the company is essential

Operate with a strong sense of urgency and initiative

Ability to react quickly to changing environment, priority tasking and evolving situations

Ability to make decisions under pressure, generally calling on other people’s ideas and advice

Creative problem-solving skills

Proficient in Word, Excel, PowerPoint

Knowledge of Adobe Illustrator and / or Yardi Systems an asset

Ability to travel as needed

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate

Deep investment in cutting-edge technology to power your work

Comprehensive and competitive benefits plan

A supportive, caring and diverse work environment designed for your growth and well-being

Location : On-site –Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and / or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE : JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .

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