Senior Executive Assistant

Loblaw Companies Limited; Brampton; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in Canadian retail is seeking a Senior Executive Assistant to support top executives. The role demands exceptional organizational skills, professionalism, and the ability to manage multiple priorities. Responsibilities include administrative tasks, project coordination, and maintaining effective relationships across the organization. This position offers opportunities for growth within a company committed to sustainability and diversity.

Benefits

Competitive Benefits

Training Opportunities

Flexibility

Qualifications

• 7+ years of Executive Assistant experience, preferably in sourcing or retail.
• Ability to handle sensitive information professionally.

Responsibilities

• Manage calendars, travel arrangements, and event planning.
• Prepare documents, reports, and presentations.
• Coordinate meetings and handle administrative tasks.

Skills

Communication

Organizational Skills

Problem-Solving

Time Management

Tools

MS Office

PowerPoint

Job description

Come make your difference in communities across Canada, where authenticity, trust and making connections are valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

We are seeking a seasoned Senior Executive Assistant to support two executives - the Chief Sourcing Officer and Vice President, Fresh Procurement, of Loblaw Companies Limited. The ideal candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, keen attention to detail, and the ability to build and maintain effective relationships at various levels across the organization.

The role includes assisting the Chief Sourcing Officer and Vice President, Fresh Procurement, with administrative initiatives, project coordination, developing agendas, project plans, and documents. This position requires a high level of anticipation, attention to detail, judgment, confidentiality, and problem-solving skills.

Responsibilities:

1. Complete a variety of administrative tasks including calendar and email management, event planning, travel arrangements, expense reports, correspondence, and special projects.
2. Perform routine office duties involving record and file maintenance, meeting/travel arrangements, and event planning (e.g., off-site meetings, team building, holiday parties).
3. Manage office supplies, communication of repair requests, invoice processing, and vendor partnerships.
4. Handle daily calendar management, scheduling meetings, and booking travel arrangements.
5. Use professional judgment to screen and prioritize inquiries.
6. Work autonomously on complex assignments and maintain confidentiality.
7. Assess and prioritize tasks daily/weekly for each leader.
8. Support in pre-screening reports for accuracy and completeness.
9. Prepare or modify documents including presentations, correspondence, and reports.
10. Manage meeting preparations and coordinate with stakeholders.
11. Coordinate conferences, meetings, and events, including logistics and catering.
12. Provide general administrative support as needed.

Qualifications:

• 7+ years of Executive Assistant experience; experience in sourcing, procurement, or retail is a strong asset.
• Proficiency in MS Office, especially PowerPoint, with high accuracy.
• Excellent written and oral communication skills.
• Ability to handle sensitive information professionally.
• Strong organizational and time management skills in a fast-paced environment.
• Ability to prioritize multiple projects effectively.
• Proactive, flexible, and polished demeanor.
• Ability to travel as required.

Our commitment to sustainability and social impact is integral to our business. We focus on Environment, Sourcing, and Community, guided by our CORE Values – Care, Ownership, Respect, and Excellence – embodied in our Blue Culture. We offer progressive careers, training, flexibility, and competitive benefits, making us one of Canada’s top employers.

If your experience aligns with these requirements, we encourage you to apply, even if not all criteria are met. We value diverse perspectives and experiences.

We are dedicated to diversity, equity, and inclusion, creating accessible environments for all colleagues, candidates, and customers. Accommodation requests due to disability can be made at any stage of the application or employment process.

Please Note: Candidates aged 18 or older must complete a criminal background check, with details provided during the application process.