Senior Executive Administrative Assistant

Ontario Power Generation; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Ontario Power Generation is seeking a Senior Executive Administrative Assistant to provide top-level administrative support to the Senior Vice President of Corporate Affairs. This role requires a proactive, detail-oriented individual with excellent organizational skills and the ability to handle confidential information. Join OPG to contribute to its public outreach and educational initiatives while working in a supportive and inclusive environment.

Benefits

Long-term career growth and development

Supportive environment for performance

Commitment to diversity, equity, and inclusion

Qualifications

• 5-7 years of experience in executive administrative support.
• Exceptional organizational and communication skills.
• Ability to prioritize in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support, including managing schedules and travel.
• Coordinate and prepare briefing materials for meetings.
• Serve as a liaison between executives and stakeholders.

Skills

Organizational skills

Communication skills

Problem-solving skills

Interpersonal skills

Education

Post-secondary diploma or degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Job description

Education Level : Post-secondary diploma or degree in Business Administration, Communications, or a related field preferred.

Base Location : Oshawa, ON

Temporary Work Location: Toronto, ON

Number of Positions : 1

Shift(s) : Days

Travel : Yes, approximately 10%

Deadline to Apply : July 4, 2024

Electrify your career and help build a brighter tomorrow.

Every generation faces unique challenges. At OPG, we invite innovators, disruptors, thought leaders, and change-makers to join us in electrifying life across one generation and building a sustainable future powered by our electricity, ideas, and people. Join OPG and make history.

Whether in skilled trades or business roles, a career at OPG offers opportunities to energize your life both professionally and personally.

ACCOMMODATIONS

OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees are valued, respected, and supported. If you require accommodations during the application or interview process, please inform us promptly so arrangements can be made.

If you need information in an accessible format, please contact us.

This position will move to OPG Corporate Headquarters at 1908 Colonel Sam Drive, Oshawa, ON, in Summer 2025. Until then, the role is temporarily based in Toronto, ON.

JOB OVERVIEW

Ontario Power Generation (OPG) seeks a dynamic, personable, results-driven administrative professional for the role of Senior Executive Administrative Assistant.

Reporting to the Senior Vice President of Corporate Affairs and Hydro Business Development, this role provides top-level administrative support. The ideal candidate is proactive, detail-oriented, with excellent organizational and communication skills, and can handle confidential information with discretion.

This role offers a unique opportunity to contribute to OPG’s public outreach, engagement, and educational initiatives, supporting the company's commitment to social license growth.

KEY ACCOUNTABILITIES

1. Provide comprehensive administrative support, including managing schedules, appointments, and travel.
2. Review meeting requests, recognizing sensitivity and confidentiality, and maintain the leader's calendar.
3. Coordinate and prepare briefing materials for meetings, speeches, and conferences.
4. Arrange meetings and conferences, including preparing agendas, minutes, and follow-up actions.
5. Prioritize requests and respond or refer as appropriate.
6. Protect the leader’s time by managing demands and maintaining follow-up logs.
7. Coordinate meetings with senior management, government officials, and external stakeholders.
8. Prepare and handle confidential corporate documents and correspondence.
9. Serve as a liaison between executives and internal/external stakeholders.
10. Manage expenses, budgets, and financial documents.
11. Support project management and research activities.
12. Perform other administrative duties as needed.

EDUCATION

• Post-secondary diploma or degree in Business Administration, Communications, or a related field preferred.

QUALIFICATIONS

• 5-7 years of experience in executive administrative support.
• Exceptional organizational and communication skills.
• Proficiency in Microsoft Office Suite and relevant software.
• Ability to prioritize in a fast-paced environment.
• Discretion and confidentiality.
• Strong problem-solving skills and independence.
• Excellent interpersonal skills.

Candidates must demonstrate integrity and uphold OPG’s core values and Code of Business Conduct.

What Makes a Career at OPG Different?

As Ontario’s largest clean energy generator, we are expanding and innovating to keep Ontario powered with clean, reliable energy.

Our values—Safety, Integrity, Excellence, Inclusion, and Innovation—are at the core of everything we do.

Why OPG might be ideal for you:

• Wide range of opportunities across the province
• Long-term career growth and development
• Contributing to decarbonization through clean electricity

Our promise to you:

• Prioritizing safety and well-being
• A supportive environment for your best performance
• Opportunities for growth and community engagement
• Partnerships with Indigenous communities and local businesses
• Commitment to diversity, equity, and inclusion

Ready to electrify your career? Apply now.

APPLICATION PROCESS

Submit your application online by 11:59 PM E.S.T. on July 4, 2024. We thank all applicants; only those selected for an interview will be contacted.