Senior Corporate Secretary for Council & Committees

David Aplin Recruiting; Vancouver; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Generous vacation

RRSP matching

Professional environment

Job summary

David Aplin Recruiting is seeking an experienced Corporate Secretary to support Council and its committees. This senior role focuses on governance, meeting administration, minute-taking, and ensuring accurate documentation, timely action items, and strong communication with elected officials and senior leadership.

The successful candidate will partner with Chief and Council, the CAO, and administrative teams in a First Nations governance environment, upholding confidentiality and professional

Qualifications

• 5+ years of progressive experience in a Corporate Secretary, Council Secretary, governance, or similar senior administrative role.
• Experience in municipal, government, First Nations, or comparable governance environments is strongly preferred.
• Extensive experience taking, preparing, and finalizing accurate meeting minutes.
• Strong understanding of Council and committee operations and dynamics with elected officials.

Responsibilities

• Prepare and coordinate agendas, information, meeting materials, and Council packages.
• Attend Council meetings and support additional committees.
• Record, transcribe, distribute, and track meeting minutes, motions, decisions, and action items.
• Finalise amendments to Council minutes following approval.
• Develop and maintain Council and Committee action lists and monitor deadlines.
• Coordinate attendance and quorum for special and extraordinary meetings.
• Coordinate meeting logistics including room bookings, food, technology, and clean-up.
• Support community meetings as required.
• Provide feedback to improve meeting administration and governance processes.
• Maintain confidentiality and exercise sound judgment on sensitive matters.

Skills

Meeting administration

Minute-taking

Governance understanding

Stakeholder management

Robert's Rules of Order knowledge

Job description

David Aplin Recruiting is seeking an experienced Corporate Secretary to support Council and its committees. This senior role focuses on governance, meeting administration, minute-taking, and ensuring accurate documentation, timely action items, and strong communication with elected officials and senior leadership.

The successful candidate will partner with Chief and Council, the CAO, and administrative teams in a First Nations governance environment, upholding confidentiality and professional