Executive Assistant to Council & Administration

Namgis Business Development Corp; British Columbia; Hybrid; CAD 59,000 - 69,000; Full time

Benefits offered by this job

Relocation housing support

Group health and pension plan

Impact on Indigenous community

Job summary

Namgis First Nation seeks an Executive Assistant to Council/Administration to support governance and administrative functions. You will manage council meetings, coordinate communications, and uphold confidentiality and cultural awareness in daily operations.

Reporting to the Senior Administrator, you will prepare agendas, minutes, and records, coordinate travel, and assist with newsletters and stakeholder engagement. This role requires organization, discretion, and strong interpersonal skills.

Qualifications

• Demonstrated communication skills – written and verbal.
• Organized with the ability to react efficiently to tasks in a busy work environment.
• Knowledge of governance policies and confidentiality.
• Criminal record check required every three years.

Responsibilities

• Coordinate the full administrative cycle of Council meetings, including agendas and kits.
• Capture accurate minutes and maintain filing systems for governance documents.
• Serve as the first point of contact for inquiries and ensure professional confidentiality.
• Coordinate community meetings and engagement activities, including the AGM, with logistics support.
• Arrange travel itineraries, advances, and travel claims for Council members.
• Process mail, deliveries, and information flows to support Council operations.
• Prepare monthly newsletters reflecting community priorities.

Skills

Communication skills

Organizational skills

Education

Secondary education

Office administration training

Office experience

Job description

Namgis First Nation seeks an Executive Assistant to Council/Administration to support governance and administrative functions. You will manage council meetings, coordinate communications, and uphold confidentiality and cultural awareness in daily operations.

Reporting to the Senior Administrator, you will prepare agendas, minutes, and records, coordinate travel, and assist with newsletters and stakeholder engagement. This role requires organization, discretion, and strong interpersonal skills.