Corporate Secretary

Cmrao; Toronto; Hybrid; CAD 78,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

On-site collaboration

Job summary

CMRAO is seeking an experienced administrator to coordinate the activities of the Board of Directors, ensuring top-level support and governance compliance. You will manage agendas, materials, minutes, and logistics for Board and Committee meetings, including the Annual Meeting of the Members.

The role requires a university degree, at least six years in senior admin roles, and experience with board processes.

Qualifications

• University degree in a related field; equivalent and recent education may be considered.
• Minimum of 6 years in a high-level administrative support role.
• Minimum 3 years experience with a Board of Directors and/or board committees.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Prepare agendas and disseminate material for Board of Directors and Committees meetings.
• Take and distribute minutes for Board and Committee meetings.
• Provide administrative support to the Chair and Directors; uphold governance policies and by-laws.
• Coordinate logistics for Board events including Annual Meeting, elections, orientation and planning sessions.
• Collaborate with management to keep directors informed of commitments and responsibilities.
• Track and assist with director expense submissions per policy.
• Serve as a resource on policies, procedures and CMRAO operations.
• Coordinate Governance Committee and Audit and Risk Management Committee activities.
• Coordinate CMRAO Advisory Council activities.

Skills

Governance knowledge

Communication skills

Team collaboration

Problem solving

Education

University degree in a related field

Job description

Overview and Purpose

To coordinate the activities of the Board of Directors, by ensuring that the highest level of administrative services and support are provided.

To coordinate Board of Directors and Committees (Governance Committee and Audit and Risk Management Committee) calendar of meetings, agendas and supporting material and handle the logistics for all meetings, including the Annual Meeting of the Members.

Key Responsibilities

• Prepares agendas and ensures appropriate dissemination of material for Board of Directors and Committees meetings
• Responsible for taking minutes during Board and Committee meetings and disseminating as appropriate
• Provides administrative support to the Chair and Directors, demonstrating sound judgement and thorough understanding of Board policies and procedures as well as corporate by-laws
• Coordinates the logistics of Board events including Board meetings, Annual Meeting of the Members, Board of Directors election, new Board Member orientation, Strategic Planning session, special events, etc.
• Work closely with members of the management team to keep them informed of upcoming commitments and responsibilities relative to the Board of Directors
• Tracks and assists Directors with expense submissions in accordance with policy
• Serves as a resource and information source regarding policies, procedures and operations of the Board of Directors;
• Coordinates the activities of the Governance Committee and Audit and Risk Management Committee
• Coordinates the activities of the CMRAO Advisory Council

Education, Skills, and Experience

• Completion of a University Degree in a related field from an accredited educational institution. Proven equivalent and recent related education, training and experience may be considered
• A minimum of 6 years of experience in a high-level administrative support position; minimum of 3 years’ experience working with a Board of Directors and/or board appointed committees
• Knowledge of governance structures and procedures
• Exceptional verbal and written communication skills with excellent interpersonal skills
• Ability to handle matters of a sensitive and confidential nature with proven problem-solving skills
• Self-starter, solutions oriented and able to plan, organize and prioritize work while handling multiple tasks and interruptions
• Ability to work collaboratively within a team and independently with minimal supervision
• Ability to work well with a diverse group of stakeholders

Work mode: Permanent Full-time. Hybrid (minimum of two days per week on-site is expected)

This posting is for an existing vacancy, and the CMRAO does not use artificial intelligence technology to screen, assess, or select applicants during our recruitment process.

Salary range: $77,834 to $94,512

Application deadline September 30, 2026